How to Start a Club

Thank you for being interested in enhancing the Warrior Community by establishing a recognized club or organization on campus.

There are many perks to becoming a recognized group under the Student Government Association.

How to Get Started!

  1. Contact Fernando Alcantar, Director of Student Organizations & Commuter Services, at fcantar@esu.edu or (570) 422-3055 to set up a meeting to discuss your vision for a new clubs or organizations. She will aid you in accomplishing your goal of creating a new club and organization on campus every step of the way!
  2. You will be sent an Intent to Organize Form once you E-mail Fernando Alcantar to set up a meeting.

Things to Keep in Mind

  • No two clubs and organizations may have the same name, mission, or purpose.
  • You must have 3 different students serving as officers for your club/organization. Officers must include President, Treasurer, one other position.
  • Must have an identified Advisor.
  • Plan to have at least one meeting a month.
  • A constitution must be developed and approved by the SGA. (You will receive a template and assistance with this after your first meeting with Fernando Alcantar).
  • All Policies and Procedures can be found in the Handbook for Recognized Clubs and Organizations at SGA’s Handbook for Recognized Clubs and Organizations.

Thank you for being interested in enhancing the Warrior Community by establishing a recognized club or organization on campus.

There are many perks to becoming a recognized group under the Student Government Association.

How to Get Started!

  1. Contact Fernando Alcantar, Director of Student Organizations & Commuter Services, at fcantar@esu.edu or (570) 422-3055 to set up a meeting to discuss your vision for a new clubs or organizations. She will aid you in accomplishing your goal of creating a new club and organization on campus every step of the way!
  2. You will be sent an Intent to Organize Form once you E-mail Fernando Alcantar to set up a meeting.

Things to Keep in Mind

  • No two clubs and organizations may have the same name, mission, or purpose.
  • You must have 3 different students serving as officers for your club/organization. Officers must include President, Treasurer, one other position.
  • Must have an identified Advisor.
  • Plan to have at least one meeting a month.
  • A constitution must be developed and approved by the SGA. (You will receive a template and assistance with this after your first meeting with Fernando Alcantar).
  • All Policies and Procedures can be found in the Handbook for Recognized Clubs and Organizations at SGA’s Handbook for Recognized Clubs and Organizations.
Recognition Process

Recognition Process for new SAA Student Organizations

  1. Those interested in starting a new student organization would schedule a meeting with the Director of Student Organizations & Commuter Services to discuss the proposed purpose of the new organization, potential conflicts with existing organizations, the paperwork submission process and the SGA Extra-Curricular Affairs Committee packet for new student organizations. Campus Rec & Wellness – Sports Activities or Office of Multicultural Affairs will be notified of the interest in establishing a potential new student organization which would have interaction with their office.
  2. Once completed, the Intent to Organize Form via WarriorLink, Organization Roster and draft constitution for the new organization would be returned to Director of Student Organizations and Commuter Services. Campus Rec & Wellness – Sports Activities or Office of Multicultural Affairs will be notified that an Intent to Organize Form and draft constitution has been submitted for an organization that would have interaction with their office.
  3. The draft constitution would be given to ECAC to review for formatting and adherence to requirements for student organization constitutions as provided in the SGA Handbook for Student Organizations. The draft constitution will be returned to the proposed organization with required/recommended changes. (to be completed within two weeks of being received in the SAA Office and repeated until the ECAC requirements/recommendations have been addressed)
  4. The chair of the SGA Extra-Curricular Affairs Committee will meet with the Director of Student Organizations and Commuter Services and Executive Director of SAA to review proposed changes needed for the draft constitution. (to occur within two weeks of receiving the final draft constitution addressing all requirements/recommendations from ECAC)
  5. The SGA Extra-Curricular Affairs Committee will meet with the lead members of the proposed student organization to review changes needed for the draft constitution. (to occur within two weeks of the meeting with the Director of Student Organizations and Commuter Services/Executive Director of SAA)
  6. The SGA Extra-Curricular Affairs Committee will review each submitted draft of the proposed constitution until all issues have been addressed. (should occur within two weeks of receiving a revised constitution)
  7. The chair of the SGA Extra-Curricular Affairs Committee will meet with the Director of Student Organizations and Commuter Services for a final review of the draft constitution to ensure that all previously mentioned issues have been addressed and the constitution will adhere to the requirements for student organization constitutions. Any additional changes will be taken back to the student organization to be addressed. (should occur within two weeks of receiving the final draft)
  8. Once all issues with the proposed constitution have been addressed, the SGA Extra-Curricular Affairs Committee will bring the proposed organization before the full membership of SGA for consideration for approval. Representatives from the proposed organization will be invited to the SGA meeting where the approval vote will be taken in order to present their proposed organization and answer questions from SGA members.
  9. Should the full membership of SGA not approve recognition for the student organization, the organization has ten (10) days to appeal to the SGA President to uphold or reverse the decision of the full SGA and approve recognition.
  10. Should the SGA President uphold the vote of the full SGA, the organization has ten (10) days to appeal to the ESU Student Activity Association Executive Director to uphold or reverse the decision of the SGA President and approve recognition. This is the final point of appeal.
  11. Once approved by SGA or through appeal, a message will be sent to the lead officer and advisor congratulating them on their recognition, sending them a copy of the SGA Handbook for Student Organizations, making them aware that their WarriorLink profile has been set-up and alerting them to schedule a meeting of the organization officers, any interested members and the organization advisor with ECAC and SAA staff for an officer briefing on SAA policies and procedures related to recognized student organizations. (to occur within two days of recognition approval by SGA)
  12. Once approved by SGA or through appeal, notice of the recognition of the new student organization will be sent to The Stroud Courier, Warrior Notes and to the Vice President for Campus Life and Inclusive Excellence.
Current Status of Potential Student Organizations

Status Options for Potential Student Organizations Looking to be Recognized:

  1. Intent to organize meeting held with SAA
  2. Proposed constitution submitted to ECAC for review
  3. Proposed constitution returned to organization for revisions
  4. Proposed constitution submitted to SAA staff for review with ECAC
  5. Proposed student organization scheduled for presentation and vote at SGA meeting
  6. Proposed student organization approved by SGA
Current Status of Potential Organization Looking to be Recognized
Organization Name Status Date
Living Poets Society Proposed constitution returned to organization for revisions
Proposed constitution submitted to ECAC for review Proposed constitution returned to organization for revisions Proposed student organization approved by SGA
4/18/18
9/25/19
10/9/19
2/20/20
Golf Club Proposed constitution submitted to ECAC for review
Proposed constitution returned to organization for revisions
2/12/19
10/9/19
Women in Computer Science Intent to organize meeting held with SAA
Proposed constitution returned to organization for revisions Proposed constitution submitted to ECAC for review
Proposed student organization scheduled for presentation and vote at SGA meeting
Proposed student organization approved by SGA
5/20/19
7/26/19
8/13/19
9/25/19
10/24/19
MANA-A National Latina Organization Intent to organize meeting held with SAA
Proposed constitution returned to organization for revisions
Proposed constitution submitted to ECAC for review
Proposed constitution returned to organization for revisions
Proposed constitution submitted to ECAC for review
Proposed student organization approved by SGA
5/21/19
7/26/19
9/25/19
10/25/19
11/25/19
3/5/20
African Student Association Proposed constitution submitted to ECAC for review
Proposed constitution returned to organization for revisions Proposed constitution submitted to ECAC for review Proposed student organization approved by SGA
9/25/19
10/28/19
2/19/20
4/27/20
Alpha Women Association Proposed constitution returned to organization for revisions 9/25/19
Pre-Law Society Proposed constitution submitted to ECAC for review
Proposed constitution returned to organization for revisions
Proposed student organization approved by SGA
10/1/19
10/23/19
11/14/19
Pentecostal Students and Associates Proposed constitution submitted to ECAC for review
Proposed constitution returned to organization for revisions Proposed constitution submitted to ECAC for review Proposed student organization approved by SGA
10/9/19
10/30/19
1/27/20
3/5/20
Nationally United Colors Proposed constitution submitted to ECAC for review
Proposed constitution returned to organization for revisions
10/18/19
10/30/19
Men of Color Intent to organize meeting held with SAA 10/23/19
National Communication Student Club & Lambda Pi Eta Intent to organize meeting held with SAA 10/28/19
ESU Perfectionanknits Intent to organize meeting held with SAA
Proposed constitution returned to organization for revisions Proposed constitution submitted to ECAC for review Proposed student organization approved by SGA
10/30/19
11/15/19
1/27/20
2/20/20
Frederick Douglas Debate Society Intent to organize meeting held with SAA
Proposed constitution returned to organization for revisions Proposed constitution submitted to ECAC for review
11/14/19
11/19/19
2/12/20
Turning Point USA Intent to organize meeting held with SAA
Proposed constitution received for review
Proposed constitution returned to organization for revisions Proposed constitution submitted to ECAC for review Proposed constitution returned to organization for revisions
12/9/19
1/28/20
1/30/20
2/3/20
2/4/20
Powerlifting Club Proposed constitution received for review
Proposed constitution returned to organization for revisions Proposed constitution received for review Proposed constitution returned to organization for revisions Proposed student organization approved by SGA
2/3/20
2/4/20
2/19/20
2/19/20
4/27/20

Contact Us

For more information and a full calendar of upcoming events, please visit WarriorLink at warriorlink.esu.edu.

Contact Information

Campus Address
University Center
Phone:
(570) 422-3384
Title of Department Leader
Director, Student Organizations and Commuter Services
Name
Fernando Alcantar