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In order for Student Employment to be a straightforward process, departments need to work closely with Human Resources.  Whether you have questions about hiring or approving hours worked in eTime, Human Resources can be of assistance.

In order for Student Employment to be a straightforward process, departments need to work closely with Human Resources.  Whether you have questions about hiring or approving hours worked in eTime, Human Resources can be of assistance.

Hiring Process

HR has implemented an Onboarding Process through the ATLAS system to make hiring students much easier for everyone. 

When hired, students can now access their new-hire packets and background check paperwork, and complete their compliance training in one convenient place.

Considering hiring student workers?

Please see the following steps – NO EXCEPTIONS will be made to these requirements:  

  1. Supervisor enters a requisition
    • A requisition must be entered into ATLAS for the new position.
    • The minimum wage must be applied ($7.25/hr).
    • Human Resources does not set pay rates.
  2. Students apply to job
    • Students interested in the position MUST apply
    • If a student does not apply, we are unable to link the student to the position and we cannot move forward with the hiring process.
  3. Supervisor emails HR the name of the student to be hired 
    • Supervisors must email the names of any students they would like to hire to the HR Student Payroll Specialist at payroll@esu.edu.
  4. HR Launches Onboarding 
    • HR will launch onboarding for the students on the list.
    • If a student is on list, but has not applied, HR cannot move forward with the hiring process for this student.

Hiring: Frequently Asked Questions

Considering hiring student workers?

Please see the following steps – NO EXCEPTIONS will be made to these requirements:  

  1. Supervisor enters a requisition
    • A requisition must be entered into ATLAS for the new position.
    • The minimum wage must be applied ($7.25/hr).
    • Human Resources does not set pay rates.
  2. Students apply to job
    • Students interested in the position MUST apply
    • If a student does not apply, we are unable to link the student to the position and we cannot move forward with the hiring process.
  3. Supervisor emails HR the name of the student to be hired 
    • Supervisors must email the names of any students they would like to hire to the HR Student Payroll Specialist at payroll@esu.edu.
  4. HR Launches Onboarding 
    • HR will launch onboarding for the students on the list.
    • If a student is on list, but has not applied, HR cannot move forward with the hiring process for this student.

Hiring: Frequently Asked Questions

Payroll

To ensure that students are paid on time for their hours worked, it is important that students enter their hours in eTime and supervisors approve their hours by the deadline. 

eTime

eTime is the web-based system for time entry and approval of student time with single/multiple time approvers called Timekeepers.

  • Students must enter their hours by 11:59pm deadline every other Friday
  • Timekeepers/Supervisors must approve and sign their students’ hours by 12pm noon deadline, the following Monday.

If a student missed their Friday deadline, the Timekeeper/Supervisor has the ability to enter the student’s hours before their own Monday 12pm deadline, in order for the student to be paid on time.

If time is entered after the Timekeeper’s 12pm, deadline, the student may not get paid until the following pay date.  

Important Reminders to Supervisors

We NO LONGER accept paper timesheets.

  • Be sure to approve student workers’ time in eTime as soon as possible
  • Unapproved time will result in failure to receive pay until following pay date (two weeks later).

If supervisor misses deadline to approve time, contact Student Payroll Specialist at (570) 422-3422 immediately.

Contact Us

If your question is not answered above, please contact Student Payroll at (570) 422-3422 or email payroll@esu.edu.  We are here to help you!

Contact Information

Campus Address
Reibman Administration Building
Phone:
(470) 422-3422
Title of Department Leader
Student Payroll Specialist
Name
Angela Salmons