Policy Procedures

The following is a list of all the policies, procedures and forms related to the business office.

Accounting Office	Brief Description
Cash Handling Procedures	Provides guidelines for the collection, deposit and control of cash to ensure accountability and safeguarding of such funds.
Reporting Cash Transactions in Excess of $10,000	These procedures apply to reporting to the Internal Revenue Service (IRS) the receipt of cash in excess of $10,000 in a single transaction, or multiple related transactions.

Accounts Payable	Brief Description
Enterprise rental car procedure	Details the steps needed for renting an Enterprise Vehicle by an ESU employee.
Travel policies and procedure	Provides the requirements for ESU employees on official travel to be reimbursed for allowable expenses.
Expenditures of Public Funds Policy	This policy is to clarify the appropriate and allowable uses of public funds.
Recognizing Retiring Employees	Guidelines for recognizing retiring employees of the University.

Sponsored Projects Accounting	Brief Description
Award Cash Management Service Procedure	Documents the steps followed to ensure that ESU adheres to and complies with all sponsor agency guidelines and or regulations when performing cash draw downs from the Award Cash Management Service (ACM$) website.
Budget and Expenditure Monitoring Procedure	This procedure documents the obligations of the Principal Investigator (PI) and the Grant and Compliance Accountant to monitor expenses and the budget of Sponsored Projects.
Budget Modification Procedure	Explains the process and requirements for the PI to submit a request to modify or amend the Sponsored Project budget.
Cost Transfer Procedure	Outlines the process and necessary documentation to perform a Cost Transfer of payroll or other expenditure into the Sponsored Project Cost Center (WBS).
Determining Allowability, Reasonableness, and Allocability of Costs Procedure	The PI is responsible for ensuring that expenditures on Grants or Sponsored Projects meet allowability, reasonableness, and allocability standards prior to incurring the expense. This procedure explains the criteria that must be met to satisfy those standards, as well as documenting a list of expenses that are generally deemed unallowable by OMB.
Unallowable Expense Procedure	Documents the process taken to ensure that the University does not permit unallowable expenses to be charged, directly or indirectly, to a sponsored project.