Accounts Payable

In order to ensure timely payments, please e-mail all invoices to accountspayable@esu.edu for goods and/or services furnished to East Stroudsburg University. Please be sure to include the purchase order number on the invoice, if one is available.

Important Payment Information: If you currently receive payments from us by check, we strongly encourage you to sign up to receive payment electronically via ACH. To sign up for ACH payments, please complete an ACH form from the link below. Once complete, please email this information to accountspayable@esu.edu. If you elect to continue receiving payments by check, please anticipate delays in payment.

Process Timeline

All documents should be emailed to accountspayable@esu.edu

Vendor Setup - Process time 2-3 business days once all completed and required documents are received. A completed vendor setup form along with a signed W9 form from the vendor, is needed for all new vendors.

Direct Pay (DP) - Process time 4-6 business days once all completed and required documents are received. Please provide a completed and signed DP form along with an invoice and any additional supporting documents for processing the payment. Incomplete forms which are either missing an approval, missing vendor information and/or missing the supporting documents will not be processed.

Purchase Order Invoice payments - Process time 4-6 business days from receipt of properly signed and approved invoices. Please note, the invoices are forwarded to the concerned department for approval before the payment can be processed. Invoices forwarded directly by ESU departments will need to have proper approvals before they are sent to accounts payable inbox.

Other inquiries - Response time 2-3 business days. Please provide as much detail as possible with your query.

Adherence to the procedures contained in this website will help to safeguard policy compliance, good business practices, and cost efficiencies in support of University goals. Additional information can be found in the Use of Public Funds Policy.

Thank you for your assistance. We look forward to serving you.