Travel Approval

  • What approvals are required for travel pre approval?

    Faculty:
    Faculty must obtain the signatures of Department Chairperson and Deans at a minimum. If you are a Department Chair, the Dean's signature is sufficient.

    Non-Faculty:
    Managers must obtain the signatures of immediate supervisor at a minimum, and any other Director or VP that will be providing funding.

    Out-of-state travel requires the approval of an employee’s supervisor/chair and/or budget manager (if different.) For travel outside of the contiguous United States, the University President’s or Provost’s approval is also required.

    If two or more ESU employees are traveling together, only the driver is required to complete a Travel Approval Request (TAR) and list the passengers. Unless the passenger(s) will be submitting expenses for reimbursement, then the passenger(s) must also submit a TAR.

    If travel is grant-funded, a Grants Officer must also sign off on the Travel Approval Request.

    All TARs must include a "Enterprise Trip Optimizer'' unless the traveler will not be claiming reimbursement for mileage.

  • What approvals are required for travel expense vouchers?

    Faculty –Travel Expense Vouchers must be signed by Department Chair, Academic Dean, and any other departments that will be providing funding.

    Non-faculty- Travel Expense Vouchers must be signed by the immediate supervisor and any other departments that will be providing funding.

Personal Automobile

Lodging

  • Is overnight lodging permitted in places with reasonable commuting distances?
    Expenses for lodging will not be allowed at sites located within a reasonable commuting distance of headquarters or residence. Generally, either 50 miles or 1½ hours of travel time are considered reasonable commuting, subject to itinerary, weather, and time considerations. Safe fee and housekeeping tips are not reimbursable.

Subsistence

Telephone Calls

  • Are telephone calls reimbursable?
    Business telephone calls are reimbursable. Personal telephone calls are not reimbursable. This must be clearly stated on the travel expense voucher form.

Contact Us

For more information about the Business Office, please contact Donna Bulzoni at dbulzoni@esu.edu

Contact Information

Campus Address
Rosenkrans West
Phone:
(570) 422-3821
Fax:
(570) 422-3111 (Fax)
Title of Department Leader
Assistant Controller Business Office
Name
Jennifer Keat
Phone:
(570) 422-3821