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Policy Procedures

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The following is a list of all the policies, procedures and forms related to the business office.

Accounts Payable

Brief Description

Enterprise rental car procedure Details the steps needed for renting an Enterprise Vehicle by an ESU employee.
New faculty moving expense reimbursement procedure Explains the process for reimbursing new, full-time, tenure-track faculty members for eligible relocation expenses.
Travel policies and procedure Provides the requirements for ESU employees on official travel to be reimbursed for allowable expenses.


Sponsored Projects Accounting

Brief Description

Award Cash Management Service Procedure Documents the steps followed to ensure that ESU adheres to and complies with all sponsor agency guidlines and or regulations when performing cash draw downs from the Award Cash Management $ervice (ACM$) website.
Budget and Expenditure Monitoring Procedure This procedure documents the obligations of the Principal Investigator (PI) and the Grant and Compliance Account to monitor expenses and the budget of Sponsored Projects.
Budget Modification Procedure Explains the process and requirements for the PI to submit a request to modify or amend the Sponsored Project budget.
Cost Transfer Procedure Outlines the process and necessary documentation to perform a Cost Transfer of payroll or other expenditure into the Sponsored Project Cost Center (WBS).
Determining Allowability, Reasonableness, and Allocability of Costs Procedure The PI is responsible for ensuring that expenditures on Grants or Sponsored Projects meet allowability, reasonableness, and allocability standards prior to incurring the expense. This procedure explains the criteria that must be met to satisfy those standards, as well as documenting a list of expenses that are generally deemed unallowable by OMB.