- 333 Exemption
FAA exemption based on Section 333 of the FAA Modernization and Reform Act of 2012
(FMRA) which grants the Secretary of Transportation the authority to determine whether
an airworthiness certificate is required for a Unmanned Aircraft System (UAS) to
operate safely in the National Airspace System.
- Academic Forgiveness
In this context, means that the student's previous college coursework below the 2.0
level of C will not be counted toward the current GPA, but the student would receive
credit for any courses in which he/she earned a C or above.
- Academic Year
The Fall and Spring semesters, does not include winter and summer sessions.
The Pennsylvania Right to Know Law, as amended, 65 P.S. §§ 67.101.
Hazing is a crime and may result in the imposition of criminal penalties against an
individual, an organization and/or the University. In addition, students and organizations
are subject to discipline under the Student Code of Conduct, up to and including suspension
or expulsion of a student and/or a student organization, depending on the specifics
of the incident.
The person who is alleging a violation of the Title IX Compliance Policy.
is the person whose actions are alleged to have violated the Title IX Compliance Policy.
- Active Record
A record with current administrative use by the division that generated it. Records remain
active for varying amounts of time, depending on the purpose for which they were created.
- Administrative Divisions
The primary administrative divisions of the University, including the President’s
Office, Academic Affairs, Enrollment Management, Finance and Administration, Economic
Development & Entrepreneurship, and Campus Life and Inclusive Excellence.
- Affiliated Entity
A private organization (typically classified as a 501(c)(3) nonprofit organization
for federal tax purposes) that exists solely for the benefit of the University, including,
but not limited to, foundations, alumni associations, and student organizations.
- All Other Aid
Federal and state grants, Direct Plus and private loans, external and other institutional
scholarship - must have been awarded prior to the receipt of the Student Hardship
- Annual Leave
Annual (vacation) leave is time away from the job with compensation. It is given to
provide time to rest and relax during the course of a year's work. Annual leave begins
to accrue with the first day of work, but is not available for use until the employee
has completed 30 days of service. An absence that is not scheduled and approved in
advance may be cause for disciplinary action. The University anticipates that employees
will be able to take vacation at their convenience. Should conflicts arise, however,
management reserves the right to approve all vacation requests based upon maintenance
of efficient operations.
- Approved Protocol
A proposal for animal care or use that has been submitted to the Institutional Animal
Care and Use Committee (IACUC) on the appropriate form and been approved by the committee.
- Archival Record
A record that is inactive, not required to be retained in the division in which it
originated or was received and has permanent or historic value. Archival records are
retained and preserved indefinitely.
- Athletic Field
Outdoor space designed for sporting type events.
A room designed for presenting information to a large audience or public gathering.
- Authorized Adults or Program Staff
Individuals, paid or unpaid, who may have direct interactions with, treat, supervise,
chaperone, or otherwise oversee minors in programs as defined in the policy. This
includes, but is not limited to faculty, staff, volunteers, graduate and undergraduate
students and interns of the University, as well as employees of temporary employment
agencies, and contractors. Roles of authorized adults or program staff include, but
are not limited to, positions as counselors, chaperones, coaches, instructors, health
care providers. This definition does not include temporary guest speakers, presenters,
performers, docents, guides, or other individuals who have not direct contract with
program participants other than short-term activities supervised by program staff,
parents or guardians; or fellow students whose only role is as a participant in the
education, services, or program offered.
- Authorized Operators
This term includes employees of the University. This excludes members of University
affiliate organizations. Any individual with a moving violation in their name in the
last two years on record is not entitled to drive a Commonwealth or University owned
Vinyl or suitable fabric with grommets for hanging on which a sign or words are painted.
Size cannot exceed 4’ x 12’.
- Bullying and Cyber-Bullying
Repeated and/or severe aggressive behaviors likely to intimidate or intentionally
hurt, control or diminish another person, physically or mentally, not inclusive of
speech or conduct protected by the First Amendment. Cyber—bullying is when an individual
is tormented, threatened, harassed, humiliated, embarrassed and otherwise targeted
by another person using the Internet, interactive and digital technologies, or mobile
- Calendar Day
The period of 24 hours from midnight to midnight.
The process of converting the audio content of a television broadcast, webcast, film,
video, CD ROM, DVD, live-event, or other productions into text and displaying the
text on a screen, monitor, or other visual display system.
- Carryover of Personal Leave
Most employees shall be permitted to carry over unused earned personal leave into
the first seven (7) pay periods of the next calendar year. Employees should refer
to their appropriate bargaining agreement for carry-over limitations. Any personal
days permitted to be carried over which are not scheduled and used during the first
seven (7) pay periods of the next calendar year will be lost.
- Certificate of Authorization (COA) or Waiver
According to the FAA, the COA is an authorization issued by the Air Traffic Organization
to a public operator for a specific Unmanned Aircraft (UA) activity. After a complete
application is submitted, FAA conducts a comprehensive operational and technical review.
If necessary, provisions or limitations may be imposed as part of the approval to
ensure the (UA) can operate safely with other airspace users. In most cases, FAA will
provide a formal response within 60 days from the time a completed application is
submitted. An abbreviated COA is issued with a 333 exemption. The full COA is issued
for governmental operations such as a police department. Research is not a “governmental
- Certificate of Insurance
Users or groups not associated with the University must carry liability insurance
and request a Certificate of Insurance to be issued no later than 14 days prior to
the first date of the event, naming East Stroudsburg University as additional insured.
Writing/art-work that is drawn using washable chalk, excluding paint, aerosol or other
writing material including charcoal.
A room designed and reserved primarily for general meetings.
- Common Space
May refer to lobbies, main lounges, secondary lounges, kitchen space, recreation rooms,
project rooms and conference rooms.
The Individual(s) alleging the occurrence of discrimination or harassment or sexual
- Conference Room
A room intended for a meeting, discussion, presentations, training, etc. on a recurring
or one-time basis.
Consent is clear, knowing and voluntary. Consent is active, not passive. Silence,
in and of itself, cannot be interpreted as consent. Consent can be given by words
or actions, as long as the words or actions create mutually understandable clear permission
regarding willingness to engage in (and the conditions of) sexual activity. Consent
to any one form of sexual activity cannot automatically imply consent to any other
form of sexual activity. Previous relationships or prior consent cannot imply consent
to future sexual acts. Consent can also be withdrawn at any point in sexual activity.
- Core Parking
Parking lots which are located directly adjacent to academic buildings and/or housing
are considered core parking. Peripheral parking is located in those lots which are
not directly adjacent to academic buildings or University-owned or affiliated housing.
- Cost of Attendance
The cost of attendance includes tuition, fees, room, board, books, personal expenses,
- Dating Violence
A pattern of assaultive and controlling behaviors that one person uses against another
person in order to gain or maintain power and control in a relationship. The abuser
intentionally behaves in ways that cause fear, degradation, and humiliation to control
the other person.
- Direct Contact
Providing care, supervision, guidance, or control; or routine non-supervised interaction
Is an adverse employment action or decision that is based on or motivated by an individuals
race, color, national origin, religion, sex, disability, age, sexual orientation,
gender identity or veteran's status.
- Disabled Individual
An individual who meets one of the following criteria:
- Has a physical or mental impairment that limits one or more major life activities
(examples are walking, speaking, seeing, hearing, and performing manual tasks);
- Has a record of such impairment; or
- Is regarded as having such an impairment.
- Division Records Coordinator
The individual designated by the Vice President within each division to maintain the
Division's records retention schedule and to ensure that individuals are following this
policy, records management priorities and following the records retention schedule.
- Domestic Violence
Any abusive, violent, coercive, forceful or threatening act or word inflicted by one
member of a family or household on another.
- Eligible Users
Eligible users of residence hall lounge and common area space are defined as university
funded student clubs and organizations, university employees, affiliates, and other
- Email Record
An email record with current administrative, legal or fiscal value. Records remain
active for varying amounts of time, depending on the purpose for which they were created.
- Email Non-Record
Communications that serve no administrative, legal or fiscal purpose to the University.
It contains information that is personal, information only or will be maintained by
a separate department for operational, fiscal or legal purposes. Email non-records
are to be disposed of immediately.
The University will take action to prevent sexual harassment, including, if necessary
and as appropriate, disciplining any individual whose behavior violates this policy.
Disciplinary action for violation of this policy may range from a disciplinary warning
to expulsion or termination from the University.
Eastern Standard Time Zone (standard time in the 5th time zone west of Greenwich,
reckoned at the 75th meridian; used in the eastern United States.)
- ESU Archive
This includes permanent retention of official records and reports of the University,
its officers and component part; maps and architectural records; audiovisual materials
including still photographs and negatives, motion picture film, oral history interviews,
audio and video tapes; and artifacts.
- ESU Record
The original of any record. Official repositories for these records are identified
in the tables in the Records Retention and Disposition Policy.
- Excess Annual Leave
Unused annual leave shall be carried over from one calendar year to the next up to
a maximum of 45 days. Most employees will be permitted to carry over annual leave
in excess of the 45-day limit into the first seven (7) pay periods of the next calendar
year. Employees should refer to their appropriate bargaining agreement for carry over
limitations on excess annual leave. Any days permitted to be carried over which are
not scheduled and used during the first seven (7) pay periods of the next calendar
year will be converted to sick leave subject to any limitations in a specific bargaining
- Excess Sick Leave
Earned unused sick leave may be accumulated and carried forward from one calendar
year to the next.
- External Website Vendors
Contractors and outside vendors who sell website-related services including website
design and website hosting.
- Finalist Pool
The group of candidates that has successfully traversed all phases of the search and
is determined eligible by the hiring authority utilizing the criteria established
and announced prior to the start of the search.
- Gender Discrimination
The unequal or disadvantageous treatment of an individual or group of individuals
based on gender.
Writing or drawings scribbled, scratched, or sprayed on a wall or other surface in
a public place.
Money that is not repaid. For this purpose, the Student Hardship Grant is not a cash
- Guest Rooms
Double bedrooms with a full bath located near the Resident Director apartments in
Laurel and Minsi Halls, fully furnished with a double bed, pillows and bedding, dresser,
desk, desk chair, closet space, mini-refrigerator, television, window ac unit, towels
Any type of behavior based on race, color, national origin, religion, sex, disability,
age, sexual orientation, gender identity or veteran's status that is so severe or
pervasive that it interferes with an individuals ability in the work, learning or
other university environment. Not every act that might be offensive to an individual
or a group will be considered as harassment. Whether an environment is "hostile" or
"abusive" can be determined only by looking at all circumstances. These may include
the frequency of the harassing conduct; its severity; whether it is physically threatening
or a offensive utterance; and whether it unreasonably interferes with an employee's
or student's performance.
A temporary situation in which the student is unable to afford tuition and fees due
to economic difficulties that places their continued education in jeopardy.
Defined as acts likely to cause physical or psychological harm or social ostracism
to any person within the University community, when related to the admission, initiation,
pledging, joining, or any other group affiliation.
- Home Page
The initial or starting index page of a website. The first page served when visiting
Institutional Animal Care and Use Committee
- Individual Ready Reserves (IRR)
A category of Ready Reserves composed of former active duty or reserve military personnel.
- Information Technology Resources
Includes, but is not limited to, all university owned, operated, or contracted for
hardware, software computing equipment equipment, systems, networks, program, cellular
phones, smart-phones, fax, telephone, storage devices, cable television, input/output,
connecting devices via either a physical or wireless connecting devices regardless
of the ownership of the devise connected to the network, and any electronic device
issued by the University. The acceptable use policy must be followed by university
employees, students, contractors, and guests.
- Intimate Partner Violence
Occurs between two people in a close relationship. The term “intimate partner” includes
current and former spouses, cohabitating persons, dating partners, and individuals
with a child in common. Intimate Partner Violence exists along a continuum from a
single episode of violence to ongoing battering. The four behavioral types of Intimate
Partner Violence include: physical violence (person hurts or tries to hurt a partner
by use of physical force); sexual violence (person forces partner to engage in a sex
act without consent); threats (use of words gestures, weapons, or other means to communicate
the intent to cause harm); and emotional abuse (threatening a partner, his or her
possessions or loved ones, or harming a partner’s self-worth, as in stalking, name-calling,
intimidation or isolation from friends and family).
- Last Dollar
Are final funds that awarded against a student's upcoming semester bill.
- Legal Name
A person's legal name is the name they use for official governmental documents, such
as licenses, passports, and tax forms.
- Linden Quad
Refers to the grassy area between the front of Linden and the back of Shawnee Halls
- Mandated Reporter
In a situation of suspected child abuse, all ESU administrators, affiliates, faculty,
coaches, staff, student workers, contractors, and volunteers are considered mandated
A person under 18 years of age. Minors may be enrolled undergraduate/graduate students;
students "dually enrolled" with the University and in elementary, middle, or high
school; employees; or participants in program activities.
- Model Aircraft
Model aircraft are considered differently by the FAA than other Unmanned Aircraft
Systems (UAS) and have different regulations. Model aircraft are not for business
purposes, only for hobby and recreation. (Use of UAS related to the University does
not qualify as model aircraft regulations.) Model aircraft must be kept within visual
sightline of the operator, and should weigh under 55 pounds unless certified by an
aeromodelling community-based organization. Model aircraft must be flown a sufficient
distance from populated areas.
- Multipurpose Space
A room designed for various uses.
- National Guard
A reserve force of the United States which functions as the ground component of the
state-level militia while not in federal service.
- Non-Academic Event
Any event taking place on campus that is not an academic class.
- Non-consensual Sexual Contact
Includes any intentional sexual touching, however slight, with any object, by a man
or a woman upon a man or a woman that is without consent and/or by force. Sexual contact
includes intentional contact with the breasts, buttocks, groin or genitals, or touching
another with any of these body parts, or forcing an individual to touch another or
themselves with or on any of these body parts; any intentional bodily contact in a
sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals,
mouth or other orifice.
- Non-consensual Sexual Intercourse
Includes any sexual intercourse, however slight, with any object, by a man or a woman
upon a man or a woman that is without consent and/or by force. Intercourse includes
vaginal penetration by a penis, object, tongue or finger, anal penetration by a penis,
object, tongue or finger and oral copulation (mouth to genital contact or genital
to mouth contact), no matter how slight the penetration or contact.
- Non-University/External Events
Programs and activities organized by individuals, organizations, or groups not part
of the organizational structure of the University who request to use University facilities
for the benefit of their own program.
- Non-University-Sponsored Programs
Programs that are not operated on behalf of the University or under the University's
direct control but have some programmatic affiliation with the University (e.g., Special
Olympics, Run/Walks, March of Dimes).
- Occupied Times
- Administrative Buildings: Monday-Friday 7:00AM to 5:00PM (except holidays).
- Classrooms/academic use spaces: In accordance with the published class schedules.
- University Library spaces: All scheduled operating hours.
- Residence Halls: To be determined jointly by Residence Life, Conference Services and
- Official Repository
The Division designated as having responsibility for retention and timely destruction
of particular types of official University records. Such responsibility is assigned
to the Division's Records Coordinator.
- One-on-One Contact
Personal, unsupervised interaction between any authorized adult or program staff and
a participant without at least one other authorized adult or program staff, parent,
or legal guardian being present.
- Open to the Public
Any event that is open to the general university community and/or public at large
regardless of whether it is free, a fee is charged, or a ticket issued.
An organization that is either sponsored or recognized by the University, including,
but not limited to: a fraternity, sorority, association, corporation, order, society,
corps, club or service, social or similar groups whose members are primarily students
or alumni of the University or persons associated with the University.
- Other Leave
For other types of leave such as civil leave, military leave, parental leave, and
leaves of absences without pay, employees should contact the Office of Human Resource
- Other Sexual Misconduct
A collective term used to identify other offenses that, when gender-based, are in
violation of Title IX and prohibited by this policy.
- Outdoor Signs
Traffic or directional signage in collapsible frames including signs erected using
stakes or metallic frames etc. placed on university grounds or near sidewalks/roadways.
The parent or guardian of a minor.
- Payment of Earned Unused Personal Leave
Personal leave earned is subject to payment in full upon separation of employment.
- Payment of Earned Unused Annual Leave
Earned annual leave is subject to payment in full upon separation of employment.
- Payment of Earned Unused Sick Leave
Payment of earned unused sick leave is available for employees who meet certain retirement
criteria. Refer to bargaining unit contracts or the non-represented benefits summary
for specific payment schedules.
- Personal Leave
Personal leave is time away from the job with compensation for personal reasons. Personal
leave shall be scheduled and granted per the employee's request, subject to management's
ability to maintain efficient operations.
- Personal Websites and Personal Pages
Websites and web pages that represent an individual or group rather than the organization.
Commonly contain personal rather than organizational information.
- Policy Advisory Committee (PAC)
Consists of staff and faculty nominated by the provost and vice presidents to represent
their division. PAC develops and refines the processes for policy conversion, new
policy development, and policy retirement; recommends administrative processes for
effective processing and policy administration; and assures proper vetting of all
policies with the university constituencies prior to implementation.
- Pool Transport
Vehicles available for use by faculty and staff for academic and academic business
excluding vehicles permanently assigned to particular departments.
Following or occurring after ones death.
- Preferred Name
A preferred first name is defined as an alternative to the individuals legal name
as designated by the individual in university systems.
The President determines the role of President’s Council in reviewing and approving
substantive amendments, based on assessment of proposed change.
- President’s Council
The role of President’s Council is to:
- Oversee the administrative policy framework to ensure policy alignment, continuity,
- Apply an institutional perspective to the review and approval of administrative policies;
- Approve new policies and substantive amendments to existing policies for promulgation
to ensure policies meet the minimum criteria for adoption as administrative policies;
- Assess and determine the institution’s administrative policy needs; and
- Ensure policy development and management plans are appropriate for the administration
- Priority Registration
Registration that starts prior to the general student population.
Statements that provide for orderly implementation of established policies through
specific, prescribed actions and are more detailed than a policy statement.
Programs or activities offered by various academic or administrative units of the
University, or by non-university groups using University facilities where the parents
or guardians are not responsible for the care, custody, or control of the minor. This
includes, but is not limited to, workshops, services, camps, conferences, campus visits,
and similar activities. These do not include organized events where parents or guardians
are responsible for minors, programs open to the public, or programs primarily intended
for matriculated university students, faculty, and staff. Examples of programs governed
by this policy include, but are not limited to, summer campus, specialty camps, outreach
activities, workshops, conferences, tutoring, educational programs, licensed child
care facilities and programs, and affiliated entity activities held on ESU controlled
or owned property and facilities.
- Program Administrator
The person(s) who has primary and direct operational responsibility for managing a
- Public Funds
All monies received by ESU are public funds, including but not limited to state appropriations;
tuition, room, board, and other student fees; restricted and unrestricted gifts; restricted
and unrestricted grants; ticket sales from athletic, cultural and other events; revenue
from athletic camps and conferences; corporate sponsorships and investment income.
- Public Record
A record, including a financial record, of the University that is not exempt under
the Right-to-Know Law, as amended, is not exempt from being disclosed under any other
Federal or State law or regulation of judicial order or decree, or is not protected
by a privilege.
- Qualified Individual
Someone with a disability who meets the necessary skill, work experience, education,
training, licensing or certification, or other job-related requirements of a position,
with or without an accommodation. In the case of a student, the student must be able
to meet the technical and academic qualifications for entry into the school, program
or activity, with or without an accommodation.
- Qualified Sign Language Interpreter
An individual who provides interpreting or transliterating services to individuals
who are deaf or hard of hearing and is state registered in compliance with ACT 57
- Ready Reserves
A program of the U.S. Department of Defense to maintain a pool of trained service
members that may be recalled to active duty should the need arise.
- Reference Record
A record maintained for reference purposes beyond the established retention period
upon approval of the respective Division Records Coordinator.
Is the difference between the financial aid that is paid on the student's account
and the total charges on the account plus the emergency loan.
An officially record or list of authorized adults or programs maintained by the Program
- Remote Work Location
Any work location (i.e., home office, alternate site, etc.) other than the University.
- Reproductive Coercion
Representative of explicit male behaviors to promote pregnancy (unwanted by the woman).
Reproductive coercion can include, “birth control sabotage” or interference with contraception
and/or “pregnancy coercion” in which the woman is told not to use contraception or
threatened if she doesn’t get pregnant.
- Research Space
A space or room used primarily for laboratory experimentation; research; professional
research and observation; or structured creative activity within a specific program.
Such space is assigned by the Provost and not scheduled by the Registrar.
The individual(s) against whom a complaint of violation of this policy is made.
- Responsible Office/Policy Contact:
Identified by the two or three letter preceding the policy number. The Responsible
Office is typically the office, department or official at the University that is most
directly responsible for implementing and administering a particular university policy
and is the primary contact for questions concerning the implementation and administration
of a particular university policy. This is generally the responsible office or person
who is the subject matter expert designated by the policy owner to be the first point
of contact to answer policy questions and assist in policy interpretation.
- Retaliatory Harassment
Defined as intentional action(s) taken by an accused individual or allied third party,
absent legitimate non-discriminatory purposes, that harms an individual as reprisal
for reporting, filing or participating in grievance proceeding.
- School Official
Is a person employed by ESU in an administrative, supervisory, academic, research,
or support staff position (including law enforcement unit personnel and health staff);
a person, or company with whom ESU has contracted as its agent to provide a service
(such as an attorney, auditor, affiliated entity, or collection agent); a person service
on the Council of Trustees; or a student serving on an official committee, such as
a disciplinary or grievance committee, or assisting another school official in performing
his or her tasks.
Policy applies to all undergraduate students, native to ESU who have not taken any
coursework at ESU for a minimum of three calendar years at the time of proposed readmission.
Forgiveness is only available for courses taken at ESU. ESU has the right to consider
records of performance from other universities in determining admission, granting
of honors, or other matters.
Equipment, furniture or property excluding real estate in poor condition, obsolete in
function or broken such as to be discarded as worthless or sold to be reused as parts;
A program designed to assist employees and their families with alcohol, drug, emotional,
family, financial, marital, or personal problems.
- Sexual Exploitation
Occurs when a person takes non-consensual or abusive sexual advantage of another for
his/her own advantage or benefit, or to benefit or advantage anyone other than the
one being exploited, and that behavior does not otherwise constitute one of the other
sexual misconduct offenses. Sexual exploitation includes but is not limited to: invasion
of sexual privacy; prostituting another person; non-consensual video, photography
or audio-taping of sexual activity; going beyond the boundaries or consent (permitting
others to watch you have consensual sex); voyeurism; knowingly transmitting an STD
or HIV to another person- exposing one’s genitals in non-consensual circumstances
or inducing another to commit same.
- Sexual Harassment
Under this policy the definition of sexual harassment is intended at all times to
be construed in accordance with applicable laws. Sexual Harassment is a form of sex
discrimination. It is defined as unwelcome sexual advances, requests for sexual favors,
whether or not accompanied by promises or threats, and other sexual conduct when:
- submission to or rejection of such conduct is made either explicitly or implicitly
a term or condition of an individuals education or employment or participation in
other University activities; or
- submission to, or rejection of, such conduct by an individual is used as the basis
or substantial factor in assignment, advancement or evaluation, or in making other
academic or employment decisions affecting an individual; or
- such conduct is so severe or pervasive so as to create a hostile or abusive work or
educational environment, which unreasonably interferes with work or educational performance,
or negatively effects an individuals' employment or education opportunities.
- Sexual Violence
A term that encompasses all forms of sex-based coercive acts, bullying and emotional
abuse. It includes: non-consensual sexual contact (or attempts to commit same); non-consensual
sexual intercourse (or attempts to commit same); sexual exploitation; all forms of
intimate partner violence (inclusive of dating violence and domestic violence); and
- Shawnee Quad
Refers to the grassy area between Laurel, Minsi, Monroe, Shawnee Halls, and the Keystone
- Sick Leave
Sick leave is time away from the job with compensation. The university provides it
so that an employee's salary may continue during periods of bona fide sickness, off-the-job
injury, and other family illness. Sick leave begins to accrue with the first day of
work, but is not available for use until the employee has completed 30 days of service.
Sick leave will be earned based on a schedule prescribed for your bargaining unit.
Sick leave shall be granted when, because of personal illness or off-the-job injury,
employees are unable to perform their assigned duties. Upon retirement, the university
will pay individuals a portion of unused sick leave consistent with the respective
collective bargaining agreements. A doctor's certificate is required if the employee
is sick and absent three or more consecutive scheduled workdays. The University reserves
the right to require a doctor's certificate that clearly states the employee was under
the physician's care and was unable to work on the day in question where there is
reason to believe that the employee has been abusing the sick leave privilege. Paid
sick leave may not be used for vacation or other similar purposes. When an employee
is required to be absent from work because of the serious illness of a member of the
employee's immediate family, sick family leave may be used. Management reserves the
right to request proof of family sickness if there is reason to believe an employee
has been abusing the sick family leave privilege. For additional information, employees
can refer to the Family and Medical Leave Act of 1993 (FMLA). Sick bereavement leave
is to be used as time off for a death in the family. The specific number of days allowable
varies depending upon the relationship of the employee to the deceased. Employee should
refer to their appropriate bargaining agreement or the non-represented employees benefit
summary for more specifics on the use of sick family and sick bereavement. Each supervisor
is responsible for reviewing the use of sick leave by each employee under his/her
supervision. Misrepresentation or abuse of sick leave request may subject the employee
to disciplinary action.
Fliers, posters, notice of events, announcements, advertisements. Leaflets, schedules
and other informatory literature printed on paper and not exceeding 11”x17”.
All university owned and leased space, including but not limited to offices, meeting
rooms, classrooms, research and instructional laboratories, theaters, auditoriums,
and storage within a building.
- Space Audit
Site visits are conducted by Facilities Management by walking through all/most space
assigned to a given unit and by comparing room utilization data from the annual space
survey to observed activities.
- Space Temperature
The temperature of an occupied space, as determined by the energy management room
sensor, digital thermometer or data logging device approved by Facilities Management.
- Sponsoring Unit
The academic unit, administrative unit, affiliated entity, or student group of the
university that offers a program or grants approval for the use of university facilities.
- Stalking and Cybertalking
Repetitive and/or menacing pursuit, following, harassment and/or interference with
the peace and/or safety of a member of the community and their immediate family members.
Cyberstalking is the use of the Internet, email, or other electronic devices to stalk
- State System Entity
One of the State System Universities or the Office of the Chancellor.
- Student's Education Record
Is any record that directly relates to a student and is maintained b ESU or by a party
acting for ESU. Education records may be in any of the following formats: printed
documents, handwritten, computer data, e-mail, video or film, photographs, audio tape,
microfilm or microfiche. The following documents are not part of the Student's Education
Record: certain campus law enforcement records; certain notes made by employees for
their own personal use; certain employment records; certain medical treatment records;
and alumni records containing information obtained after a student's graduation.
- Student Events
Events organized by Student Activities Association (SAA) officially-sanctioned clubs
and organizations which are primarily intended for members of the ESU community, though
members of the community, guests and alumni may attend these programs at the planners
discretion. Examples include: student group meetings, workshops, conferences, shows,
concerts, movies, and other social activities.
Smaller self-contained websites that are located or served from below the top level
domain of a main website.
- Surplus Property
Surplus property is equipment, furniture or property excluding real estate that is
available for disposal, re-distribution, and sale because ESU no longer has a need
of, or a useful purpose for, the equipment, furniture or property excluding real estate.
- Suspension of Right to Reserve Facilities:
Conduct by those attending or participating in any program or activity at East Stroudsburg
University shall be consistent with university regulations and local, state, and federal
laws. Conduct that results in the disruption of normal university operations (i.e.,
movement of furniture and equipment within or outside of rooms, not returning a facility
to its pre-event status, and noise) or any mistreatment of facilities or furnishings
may result in the suspension of a group's right to reserve facilities.
A party or social event held on and around the open tailgate of a vehicle, on tables,
and generally includes food, beverages and when permitted, alcohol. Tailgate parties
usually occur prior to sporting events.
Work alternative that substitutes home-to-work commuting with the option of working
at home or at satellite work locations for all or part of the employee's normal work
- Title IX Coordinator
Responsible for implementing and monitoring Title IX compliance efforts on behalf
of the University. The Title IX Coordinator will serve as a resource to members of
the ESU community wishing to report any acts of sexual harassment, sexual violence
or sexual misconduct as defined in the Title IX Compliance policy.
Tobacco includes nicotine producing products such as cigars, cigarettes, and pipes,
as well as electronic cigarettes (smokeless) and chewing tobacco.
- Transitory Record
A document of short-term interest that has not lasting business value.
- Tuition & Fees
Includes charges for tuition, general, instructional and transportation fees, on-campus
room and board.
- University Academic Activities
Activities directly related to the instructional mission of the University which includes
credit bearing classes and activities resulting from an academic course.
- University Events
Programs scheduled and/or sponsored by faculty, staff, administrative offices or academic
departments. These events are planned primarily for members of the ESU community,
although alumni, members of the community, and other guests may attend these programs
its primary focus is to be students and employees of ESU or ESU affiliates (i.e.,
Student Activities Association, ESU Foundation, etc.)
- University Hosted Events
Programs, conferences, campus, workshops, resource development activities, and/or
meetings that involve a joint effort between two entities - a University college,
academic department administrative unit, or student organization and an outside organization.
Hosted event must meet the criteria outlined in the Facility Use Policy.
- University Policy
A policy adopted and approved consistent with the requirements of the ESU Policy Development
and Administration Policy that has broad applicability beyond the internal operating
procedures of a single office, department, or division. This definition encompasses
only ESU policies which should be distinguished from procedures and from divisional
practice or protocol.
- University Property
Buildings, grounds and land that are owned by East Stroudsburg University, or controlled
by East Stroudsburg University, including but not limited to, property covered by
leases or other formal contractual arrangements to house ongoing University operations.
- University-Sponsored Events
Activities directly related to the life of the campus community beyond the classroom,
e.e., intercollegiate athletics, cultural, recreations, and student programming activities.
Programs under this category may be scheduled or sponsored by administrative offices,
faculty, staff, alumni, student organizations/clubs, and affiliated organizations.
- University-Sponsored Programs
Programs that are directly managed by University faculty, staff, and affiliated entities
(including the affiliated entities contractors and vendors) on behalf of the University.
All University-sponsored programs must be registered with Conference Services.
United States Postal Service.
- Unmanned Aircraft Systems (UAS)
UAS are also known as or may be characterized as Drones. According to the FAA, a UAS
is the unmanned aircraft and all of the associated support equipment, control station,
data links, telemetry, communications and navigation equipment, etc., necessary to
operate the unmanned aircraft. UAS may have a variety of names including quadcopter,
quadrotor, etc. FAA regulation applies to UAS regardless of size or weight. Model
aircraft are not considered by the FAA as UAS and have different regulations.
- Vertebrate animals
Animals having a bony or cartilaginous skeleton with a segmented spinal column and
a large brain enclosed in a skull or cranium, which includes fishes, amphibians, reptiles,
birds, and mammals.
Any person discharged under honorable conditions who has served in the Armed Forces
of the United States, or any women's organization connected with those forces, during
any war or armed conflict; or any honorably discharged person who has served since
July 27, 1953.
- Veteran Student
An individual who has served in the United States Armed Forces, including a reserve
component or the National Guard; and was discharged or released from such service
under conditions other than dishonorable; has been admitted to a public institution
of higher education in Pennsylvania; and resides in Pennsylvania while enrolled in
the public institution of higher education.
Any individual, including students, authorized by an appropriate appointing authority
or designee of an appointing authority, who provides services to the university without
remuneration from the university. For purposes of this procedure/standard, this includes
members of governing bodies and student associations, but does not include student
volunteers for university-sponsored, short term events of limited duration such as
move-in days, community service days, commencement, etc.
- Web Master
The person responsible for maintaining a website and supervising website access and
- Website Applications
Programs running and/or providing a service on the website.
- Website Branding
The graphical layout, colors, fonts and logos used in a websites design.
- Wireless Communication Device
A device that transmits and receives voice, data, and/or text communication without
being physically connected to the university network. This definition includes but
is not limited to such devices as cellular telephones, pagers, wireless Internet services,
wireless data devices, and cellular telephone/two-way devices.
- Wireless Communications Stipend
The entirety of the Stipend will be included as non-taxable income to the employee
for federal income, FICA, Medicare and Pennsylvania unemployment Compensation tax
purposes. The Wireless Communications stipend does not constitute an increase in base
pay, nor will it be included in the calculation of percentage increases to base pay.
The stipend will be itemized and reported on employee pay statements and W-2's and
subject to withholding taxes.