• 333 Exemption
    FAA exemption based on Section 333 of the FAA Modernization and Reform Act of 2012 (FMRA) which grants the Secretary of Transportation the authority to determine whether an airworthiness certificate is required for a Unmanned Aircraft System  (UAS) to operate safely in the National Airspace System.
  • Academic Forgiveness
    In this context, means that the student's previous college coursework below the 2.0 level of C will not be counted toward the current GPA, but the student would receive credit for any courses in which he/she earned a C or above.
  • Academic Year
    The Fall and Spring semesters, does not include winter and summer sessions.
  • Act
    The Pennsylvania Right to Know Law, as amended, 65 P.S. §§ 67.101.
  • Accountability
    Hazing is a crime and may result in the imposition of criminal penalties against an individual, an organization and/or the University. In addition, students and organizations are subject to discipline under the Student Code of Conduct, up to and including suspension or expulsion of a student and/or a student organization, depending on the specifics of the incident.
  • Accuser
    The person who is alleging a violation of the Title IX Compliance Policy.
  • Accused
    is the person whose actions are alleged to have violated the Title IX Compliance Policy.
  • Active Record
    A record with current administrative use by the division that generated it. Records remain active for varying amounts of time, depending on the purpose for which they were created.
  • Administrative Divisions
    The primary administrative divisions of the University, including the President’s Office, Academic Affairs, Enrollment Management, Finance and Administration, Research & Economic Development, and Campus Life and Inclusive Excellence.
  • Affiliated Entity
    A private organization (typically classified as a 501(c)(3) nonprofit organization for federal tax purposes) that exists solely for the benefit of the University, including, but not limited to, foundations, alumni associations, and student organizations.
  • All Other Aid
    Federal and state grants, Direct Plus and private loans, external and other institutional scholarship - must have been awarded prior to the receipt of the Student Hardship Grant.
  • Annual Leave
    Annual (vacation) leave is time away from the job with compensation. It is given to provide time to rest and relax during the course of a year's work. Annual leave begins to accrue with the first day of work, but is not available for use until the employee has completed 30 days of service. An absence that is not scheduled and approved in advance may be cause for disciplinary action. The University anticipates that employees will be able to take vacation at their convenience. Should conflicts arise, however, management reserves the right to approve all vacation requests based upon maintenance of efficient operations.
  • Approved Protocol
    A proposal for animal care or use that has been submitted to the Institutional Animal Care and Use Committee (IACUC) on the appropriate form and been approved by the committee.
  • Archival Record
    A record that is inactive, not required to be retained in the division in which it originated or was received and has permanent or historic value. Archival records are retained and preserved indefinitely.
  • Athletic Field
    Outdoor space designed for sporting type events.
  • Auditorium
    A room designed for presenting information to a large audience or public gathering.
  • Authorized Adults or Program Staff
    Individuals, paid or unpaid, who may have direct interactions with, treat, supervise, chaperone, or otherwise oversee minors in programs as defined in the policy. This includes, but is not limited to faculty, staff, volunteers, graduate and undergraduate students and interns of the University, as well as employees of temporary employment agencies, and contractors. Roles of authorized adults or program staff include, but are not limited to, positions as counselors, chaperones, coaches, instructors, health care providers. This definition does not include temporary guest speakers, presenters, performers, docents, guides, or other individuals who have not direct contract with program participants other than short-term activities supervised by program staff, parents or guardians; or fellow students whose only role is as a participant in the education, services, or program offered.
  • Authorized Operators
    This term includes employees of the University. This excludes members of University affiliate organizations. Any individual with a moving violation in their name in the last two years on record is not entitled to drive a Commonwealth or University owned vehicle.
  • Banners
    Vinyl or suitable fabric with grommets for hanging on which a sign or words are painted. Size cannot exceed 4’ x 12’.
  • Bullying and Cyber-Bullying
    Repeated and/or severe aggressive behaviors likely to intimidate or intentionally hurt, control or diminish another person, physically or mentally, not inclusive of speech or conduct protected by the First Amendment. Cyber—bullying is when an individual is tormented, threatened, harassed, humiliated, embarrassed and otherwise targeted by another person using the Internet, interactive and digital technologies, or mobile phones.
  • Calendar Day
    The period of 24 hours from midnight to midnight.
  • Captioning
    The process of converting the audio content of a television broadcast, webcast, film, video, CD ROM, DVD, live-event, or other productions into text and displaying the text on a screen, monitor, or other visual display system.
  • Carryover of Personal Leave
    Most employees shall be permitted to carry over unused earned personal leave into the first seven (7) pay periods of the next calendar year. Employees should refer to their appropriate bargaining agreement for carry-over limitations. Any personal days permitted to be carried over which are not scheduled and used during the first seven (7) pay periods of the next calendar year will be lost.
  • Certificate of Authorization (COA) or Waiver
    According to the FAA, the COA is an authorization issued by the Air Traffic Organization to a public operator for a specific Unmanned Aircraft (UA) activity. After a complete application is submitted, FAA conducts a comprehensive operational and technical review. If necessary, provisions or limitations may be imposed as part of the approval to ensure the (UA) can operate safely with other airspace users. In most cases, FAA will provide a formal response within 60 days from the time a completed application is submitted. An abbreviated COA is issued with a 333 exemption. The full COA is issued for governmental operations such as a police department. Research is not a “governmental operation.”
  • Certificate of Insurance
    Users or groups not associated with the University must carry liability insurance and request a Certificate of Insurance to be issued no later than 14 days prior to the first date of the event, naming East Stroudsburg University as additional insured.
  • Chalking
    Writing/art-work that is drawn using washable chalk, excluding paint, aerosol or other writing material including charcoal.
  • Classroom
    A room designed and reserved primarily for general meetings.
  • Common Space
    May refer to lobbies, main lounges, secondary lounges, kitchen space, recreation rooms, project rooms and conference rooms.
  • Complainant
    The Individual(s) alleging the occurrence of discrimination or harassment or sexual harassment.
  • Conference Room
    A room intended for a meeting, discussion, presentations, training, etc. on a recurring or one-time basis.
  • Consent
    Consent is clear, knowing and voluntary. Consent is active, not passive. Silence, in and of itself, cannot be interpreted as consent. Consent can be given by words or actions, as long as the words or actions create mutually understandable clear permission regarding willingness to engage in (and the conditions of) sexual activity. Consent to any one form of sexual activity cannot automatically imply consent to any other form of sexual activity. Previous relationships or prior consent cannot imply consent to future sexual acts. Consent can also be withdrawn at any point in sexual activity.
  • Core Parking
    Parking lots which are located directly adjacent to academic buildings and/or housing are considered core parking. Peripheral parking is located in those lots which are not directly adjacent to academic buildings or University-owned or affiliated housing.
  • Cost of Attendance
    The cost of attendance includes tuition, fees, room, board, books, personal expenses, and transportation.
  • Dating Violence
    A pattern of assaultive and controlling behaviors that one person uses against another person in order to gain or maintain power and control in a relationship. The abuser intentionally behaves in ways that cause fear, degradation, and humiliation to control the other person.
  • Direct Contact
    Providing care, supervision, guidance, or control; or routine non-supervised interaction with minors.
  • Discrimination
    Is an adverse employment action or decision that is based on or motivated by an individuals race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran's status.
  • Disabled Individual
    An individual who meets one of the following criteria:
    1. Has a physical or mental impairment that limits one or more major life activities (examples are walking, speaking, seeing, hearing, and performing manual tasks);
    2. Has a record of such impairment; or
    3. Is regarded as having such an impairment.
  • Division Records Coordinator
    The individual designated by the Vice President within each division to maintain the Division's records retention schedule and to ensure that individuals are following this policy, records management priorities and following the records retention schedule.
  • Domestic Violence
    Any abusive, violent, coercive, forceful or threatening act or word inflicted by one member of a family or household on another.
  • Eligible Users
    Eligible users of residence hall lounge and common area space are defined as university funded student clubs and organizations, university employees, affiliates, and other university constituents.
  • Email Record
    An email record with current administrative, legal or fiscal value. Records remain active for varying amounts of time, depending on the purpose for which they were created.
  • Email Non-Record
    Communications that serve no administrative, legal or fiscal purpose to the University. It contains information that is personal, information only or will be maintained by a separate department for operational, fiscal or legal purposes. Email non-records are to be disposed of immediately.
  • Enforcement
    The University will take action to prevent sexual harassment, including, if necessary and as appropriate, disciplining any individual whose behavior violates this policy. Disciplinary action for violation of this policy may range from a disciplinary warning to expulsion or termination from the University.
  • EST
    Eastern Standard Time Zone (standard time in the 5th time zone west of Greenwich, reckoned at the 75th meridian; used in the eastern United States.)
  • ESU Archive
    This includes permanent retention of official records and reports of the University, its officers and component part; maps and architectural records; audiovisual materials including still photographs and negatives, motion picture film, oral history interviews, audio and video tapes; and artifacts.
  • ESU Record
    The original of any record. Official repositories for these records are identified in the tables in the Records Retention and Disposition Policy.
  • Excess Annual Leave
    Unused annual leave shall be carried over from one calendar year to the next up to a maximum of 45 days. Most employees will be permitted to carry over annual leave in excess of the 45-day limit into the first seven (7) pay periods of the next calendar year. Employees should refer to their appropriate bargaining agreement for carry over limitations on excess annual leave. Any days permitted to be carried over which are not scheduled and used during the first seven (7) pay periods of the next calendar year will be converted to sick leave subject to any limitations in a specific bargaining agreement.
  • Excess Sick Leave
    Earned unused sick leave may be accumulated and carried forward from one calendar year to the next.
  • External Website Vendors
    Contractors and outside vendors who sell website-related services including website design and website hosting.
  • Finalist Pool
    The group of candidates that has successfully traversed all phases of the search and is determined eligible by the hiring authority utilizing the criteria established and announced prior to the start of the search.
  • Gender Discrimination
    The unequal or disadvantageous treatment of an individual or group of individuals based on gender.
  • Graffiti
    Writing or drawings scribbled, scratched, or sprayed on a wall or other surface in a public place.
  • Grant
    Money that is not repaid. For this purpose, the Student Hardship Grant is not a cash award.
  • Guest Rooms
    Double bedrooms with a full bath located near the Resident Director apartments in Laurel and Minsi Halls, fully furnished with a double bed, pillows and bedding, dresser, desk, desk chair, closet space, mini-refrigerator, television, window ac unit, towels and toiletries.
  • Harassment
    Any type of behavior based on race, color, national origin, religion, sex, disability, age, sexual orientation, gender identity or veteran's status that is so severe or pervasive that it interferes with an individuals ability in the work, learning or other university environment. Not every act that might be offensive to an individual or a group will be considered as harassment. Whether an environment is "hostile" or "abusive" can be determined only by looking at all circumstances. These may include the frequency of the harassing conduct; its severity; whether it is physically threatening or a offensive utterance; and whether it unreasonably interferes with an employee's or student's performance.
  • Hardship
    A temporary situation in which the student is unable to afford tuition and fees due to economic difficulties that places their continued education in jeopardy.
  • Hazing
    Defined as acts likely to cause physical or psychological harm or social ostracism to any person within the University community, when related to the admission, initiation, pledging, joining, or any other group affiliation.
  • Home Page
    The initial or starting index page of a website. The first page served when visiting a website.
  • IACUC
    Institutional Animal Care and Use Committee
  • Individual Ready Reserves (IRR)
    A category of Ready Reserves composed of former active duty or reserve military personnel.
  • Information Technology Resources
    Includes, but is not limited to, all university owned, operated, or contracted for hardware, software computing equipment equipment, systems, networks, program, cellular phones, smart-phones, fax, telephone, storage devices, cable television, input/output, connecting devices via either a physical or wireless connecting devices regardless of the ownership of the devise connected to the network, and any electronic device issued by the University. The acceptable use policy must be followed by university employees, students, contractors, and guests.
  • Intimate Partner Violence
    Occurs between two people in a close relationship. The term “intimate partner” includes current and former spouses, cohabitating persons, dating partners, and individuals with a child in common. Intimate Partner Violence exists along a continuum from a single episode of violence to ongoing battering. The four behavioral types of Intimate Partner Violence include: physical violence (person hurts or tries to hurt a partner by use of physical force); sexual violence (person forces partner to engage in a sex act without consent); threats (use of words gestures, weapons, or other means to communicate the intent to cause harm); and emotional abuse (threatening a partner, his or her possessions or loved ones, or harming a partner’s self-worth, as in stalking, name-calling, intimidation or isolation from friends and family).
  • Last Dollar
    Are final funds that awarded against a student's upcoming semester bill.
  • Legal Name
    A person's legal name is the name they use for official governmental documents, such as licenses, passports, and tax forms.
  • Linden Quad
    Refers to the grassy area between the front of Linden and the back of Shawnee Halls
  • Mandated Reporter
    In a situation of suspected child abuse, all ESU administrators, affiliates, faculty, coaches, staff, student workers, contractors, and volunteers are considered mandated reporters.
  • Minors
    A person under 18 years of age. Minors may be enrolled undergraduate/graduate students; students "dually enrolled" with the University and in elementary, middle, or high school; employees; or participants in program activities.
  • Model Aircraft
    Model aircraft are considered differently by the FAA than other Unmanned Aircraft Systems (UAS) and have different regulations. Model aircraft are not for business purposes, only for hobby and recreation. (Use of UAS related to the University does not qualify as model aircraft regulations.) Model aircraft must be kept within visual sightline of the operator, and should weigh under 55 pounds unless certified by an aeromodelling community-based organization. Model aircraft must be flown a sufficient distance from populated areas.
  • Multipurpose Space
    A room designed for various uses.
  • National Guard
    A reserve force of the United States which functions as the ground component of the state-level militia while not in federal service.
  • Non-Academic Event
    Any event taking place on campus that is not an academic class.
  • Non-consensual Sexual Contact
    Includes any intentional sexual touching, however slight, with any object, by a man or a woman upon a man or a woman that is without consent and/or by force. Sexual contact includes intentional contact with the breasts, buttocks, groin or genitals, or touching another with any of these body parts, or forcing an individual to touch another or themselves with or on any of these body parts; any intentional bodily contact in a sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals, mouth or other orifice.
  • Non-consensual Sexual Intercourse
    Includes any sexual intercourse, however slight, with any object, by a man or a woman upon a man or a woman that is without consent and/or by force. Intercourse includes vaginal penetration by a penis, object, tongue or finger, anal penetration by a penis, object, tongue or finger and oral copulation (mouth to genital contact or genital to mouth contact), no matter how slight the penetration or contact.
  • Non-University/External Events
    Programs and activities organized by individuals, organizations, or groups not part of the organizational structure of the University who request to use University facilities for the benefit of their own program.
  • Non-University-Sponsored Programs
    Programs that are not operated on behalf of the University or under the University's direct control but have some programmatic affiliation with the University (e.g., Special Olympics, Run/Walks, March of Dimes).
  • Occupied Times
    1. Administrative Buildings: Monday-Friday 7:00AM to 5:00PM (except holidays).
    2. Classrooms/academic use spaces: In accordance with the published class schedules.
    3. University Library spaces: All scheduled operating hours.
    4. Residence Halls: To be determined jointly by Residence Life, Conference Services and Facilities Management.
  • Official Repository
    The Division designated as having responsibility for retention and timely destruction of particular types of official University records. Such responsibility is assigned to the Division's Records Coordinator.
  • One-on-One Contact
    Personal, unsupervised interaction between any authorized adult or program staff and a participant without at least one other authorized adult or program staff, parent, or legal guardian being present.
  • Open to the Public
    Any event that is open to the general university community and/or public at large regardless of whether it is free, a fee is charged, or a ticket issued.
  • Organization
    An organization that is either sponsored or recognized by the University, including, but not limited to: a fraternity, sorority, association, corporation, order, society, corps, club or service, social or similar groups whose members are primarily students or alumni of the University or persons associated with the University.
  • Other Leave
    For other types of leave such as civil leave, military leave, parental leave, and leaves of absences without pay, employees should contact the Office of Human Resource Management.
  • Other Sexual Misconduct
    A collective term used to identify other offenses that, when gender-based, are in violation of Title IX and prohibited by this policy.
  • Outdoor Signs
    Traffic or directional signage in collapsible frames including signs erected using stakes or metallic frames etc. placed on university grounds or near sidewalks/roadways.
  • Parent/Guardian
    The parent or guardian of a minor.
  • Payment of Earned Unused Personal Leave
    Personal leave earned is subject to payment in full upon separation of employment.
  • Payment of Earned Unused Annual Leave
    Earned annual leave is subject to payment in full upon separation of employment.
  • Payment of Earned Unused Sick Leave
    Payment of earned unused sick leave is available for employees who meet certain retirement criteria. Refer to bargaining unit contracts or the non-represented benefits summary for specific payment schedules.
  • Personal Leave
    Personal leave is time away from the job with compensation for personal reasons. Personal leave shall be scheduled and granted per the employee's request, subject to management's ability to maintain efficient operations.
  • Personal Websites and Personal Pages
    Websites and web pages that represent an individual or group rather than the organization. Commonly contain personal rather than organizational information.
  • Policy Advisory Committee (PAC)
    Consists of staff and faculty nominated by the provost and vice presidents to represent their division. PAC develops and refines the processes for policy conversion, new policy development, and policy retirement; recommends administrative processes for effective processing and policy administration; and assures proper vetting of all policies with the university constituencies prior to implementation.
  • Pool Transport
    Vehicles available for use by faculty and staff for academic and academic business excluding vehicles permanently assigned to particular departments.
  • Posthumous
    Following or occurring after ones death.
  • Preferred Name
    A preferred first name is defined as an alternative to the individuals legal name as designated by the individual in university systems.
  • President
    The President determines the role of President’s Council in reviewing and approving substantive amendments, based on assessment of proposed change.
  • President’s Council
    The role of President’s Council is to:
    • Oversee the administrative policy framework to ensure policy alignment, continuity, and accountability;
    • Apply an institutional perspective to the review and approval of administrative policies;
    • Approve new policies and substantive amendments to existing policies for promulgation to ensure policies meet the minimum criteria for adoption as administrative policies;
    • Assess and determine the institution’s administrative policy needs; and
    • Ensure policy development and management plans are appropriate for the administration of policies.
  • Priority Registration
    Registration that starts prior to the general student population.
  • Procedures
    Statements that provide for orderly implementation of established policies through specific, prescribed actions and are more detailed than a policy statement.
  • Program
    Programs or activities offered by various academic or administrative units of the University, or by non-university groups using University facilities where the parents or guardians are not responsible for the care, custody, or control of the minor. This includes, but is not limited to, workshops, services, camps, conferences, campus visits, and similar activities. These do not include organized events where parents or guardians are responsible for minors, programs open to the public, or programs primarily intended for matriculated university students, faculty, and staff. Examples of programs governed by this policy include, but are not limited to, summer campus, specialty camps, outreach activities, workshops, conferences, tutoring, educational programs, licensed child care facilities and programs, and affiliated entity activities held on ESU controlled or owned property and facilities.
  • Program Administrator
    The person(s) who has primary and direct operational responsibility for managing a program.
  • Public Funds
    All monies received by ESU are public funds, including but not limited to state appropriations; tuition, room, board, and other student fees; restricted and unrestricted gifts; restricted and unrestricted grants; ticket sales from athletic, cultural and other events; revenue from athletic camps and conferences; corporate sponsorships and investment income.
  • Public Record
    A record, including a financial record, of the University that is not exempt under the Right-to-Know Law, as amended, is not exempt from being disclosed under any other Federal or State law or regulation of judicial order or decree, or is not protected by a privilege.
  • Qualified Individual
    Someone with a disability who meets the necessary skill, work experience, education, training, licensing or certification, or other job-related requirements of a position, with or without an accommodation. In the case of a student, the student must be able to meet the technical and academic qualifications for entry into the school, program or activity, with or without an accommodation.
  • Qualified Sign Language Interpreter
    An individual who provides interpreting or transliterating services to individuals who are deaf or hard of hearing and is state registered in compliance with ACT 57 of 2004.
  • Ready Reserves
    A program of the U.S. Department of Defense to maintain a pool of trained service members that may be recalled to active duty should the need arise.
  • Reference Record
    A record maintained for reference purposes beyond the established retention period upon approval of the respective Division Records Coordinator.
  • Refund
    Is the difference between the financial aid that is paid on the student's account and the total charges on the account plus the emergency loan.
  • Registry
    An officially record or list of authorized adults or programs maintained by the Program Administrator.
  • Remote Work Location
    Any work location (i.e., home office, alternate site, etc.) other than the University.
  • Reproductive Coercion
    Representative of explicit male behaviors to promote pregnancy (unwanted by the woman). Reproductive coercion can include, “birth control sabotage” or interference with contraception and/or “pregnancy coercion” in which the woman is told not to use contraception or threatened if she doesn’t get pregnant.
  • Research Space
    A space or room used primarily for laboratory experimentation; research; professional research and observation; or structured creative activity within a specific program. Such space is assigned by the Provost and not scheduled by the Registrar.
  • Respondent
    The individual(s) against whom a complaint of violation of this policy is made.
  • Responsible Office/Policy Contact:
    Identified by the two or three letter preceding the policy number. The Responsible Office is typically the office, department or official at the University that is most directly responsible for implementing and administering a particular university policy and is the primary contact for questions concerning the implementation and administration of a particular university policy. This is generally the responsible office or person who is the subject matter expert designated by the policy owner to be the first point of contact to answer policy questions and assist in policy interpretation.
  • Retaliatory Harassment
    Defined as intentional action(s) taken by an accused individual or allied third party, absent legitimate non-discriminatory purposes, that harms an individual as reprisal for reporting, filing or participating in grievance proceeding.
  • School Official
    Is a person employed by ESU in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person, or company with whom ESU has contracted as its agent to provide a service (such as an attorney, auditor, affiliated entity, or collection agent); a person service on the Council of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
  • Scope
    Policy applies to all undergraduate students, native to ESU who have not taken any coursework at ESU for a minimum of three calendar years at the time of proposed readmission. Forgiveness is only available for courses taken at ESU. ESU has the right to consider records of performance from other universities in determining admission, granting of honors, or other matters.
  • Scrap
    Equipment, furniture or property excluding real estate in poor condition, obsolete in function or broken such as to be discarded as worthless or sold to be reused as parts; junk.
  • SEAP
    A program designed to assist employees and their families with alcohol, drug, emotional, family, financial, marital, or personal problems.
  • Sexual Exploitation
    Occurs when a person takes non-consensual or abusive sexual advantage of another for his/her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute one of the other sexual misconduct offenses. Sexual exploitation includes but is not limited to: invasion of sexual privacy; prostituting another person; non-consensual video, photography or audio-taping of sexual activity; going beyond the boundaries or consent (permitting others to watch you have consensual sex); voyeurism; knowingly transmitting an STD or HIV to another person- exposing one’s genitals in non-consensual circumstances or inducing another to commit same.
  • Sexual Harassment
    Under this policy the definition of sexual harassment is intended at all times to be construed in accordance with applicable laws. Sexual Harassment is a form of sex discrimination. It is defined as unwelcome sexual advances, requests for sexual favors, whether or not accompanied by promises or threats, and other sexual conduct when:
    1. submission to or rejection of such conduct is made either explicitly or implicitly a term or condition of an individuals education or employment or participation in other University activities; or
    2. submission to, or rejection of, such conduct by an individual is used as the basis or substantial factor in assignment, advancement or evaluation, or in making other academic or employment decisions affecting an individual; or
    3. such conduct is so severe or pervasive so as to create a hostile or abusive work or educational environment, which unreasonably interferes with work or educational performance, or negatively effects an individuals' employment or education opportunities.
  • Sexual Violence
    A term that encompasses all forms of sex-based coercive acts, bullying and emotional abuse. It includes: non-consensual sexual contact (or attempts to commit same); non-consensual sexual intercourse (or attempts to commit same); sexual exploitation; all forms of intimate partner violence (inclusive of dating violence and domestic violence); and reproductive coercion.
  • Shawnee Quad
    Refers to the grassy area between Laurel, Minsi, Monroe, Shawnee Halls, and the Keystone Room.
  • Sick Leave
    Sick leave is time away from the job with compensation. The university provides it so that an employee's salary may continue during periods of bona fide sickness, off-the-job injury, and other family illness. Sick leave begins to accrue with the first day of work, but is not available for use until the employee has completed 30 days of service. Sick leave will be earned based on a schedule prescribed for your bargaining unit. Sick leave shall be granted when, because of personal illness or off-the-job injury, employees are unable to perform their assigned duties. Upon retirement, the university will pay individuals a portion of unused sick leave consistent with the respective collective bargaining agreements. A doctor's certificate is required if the employee is sick and absent three or more consecutive scheduled workdays. The University reserves the right to require a doctor's certificate that clearly states the employee was under the physician's care and was unable to work on the day in question where there is reason to believe that the employee has been abusing the sick leave privilege. Paid sick leave may not be used for vacation or other similar purposes. When an employee is required to be absent from work because of the serious illness of a member of the employee's immediate family, sick family leave may be used. Management reserves the right to request proof of family sickness if there is reason to believe an employee has been abusing the sick family leave privilege. For additional information, employees can refer to the Family and Medical Leave Act of 1993 (FMLA). Sick bereavement leave is to be used as time off for a death in the family. The specific number of days allowable varies depending upon the relationship of the employee to the deceased. Employee should refer to their appropriate bargaining agreement or the non-represented employees benefit summary for more specifics on the use of sick family and sick bereavement. Each supervisor is responsible for reviewing the use of sick leave by each employee under his/her supervision. Misrepresentation or abuse of sick leave request may subject the employee to disciplinary action.
  • Signs
    Fliers, posters, notice of events, announcements, advertisements. Leaflets, schedules and other informatory literature printed on paper and not exceeding 11”x17”.
  • Space
    All university owned and leased space, including but not limited to offices, meeting rooms, classrooms, research and instructional laboratories, theaters, auditoriums, and storage within a building.
  • Space Audit
    Site visits are conducted by Facilities Management by walking through all/most space assigned to a given unit and by comparing room utilization data from the annual space survey to observed activities.
  • Space Temperature
    The temperature of an occupied space, as determined by the energy management room sensor, digital thermometer or data logging device approved by Facilities Management.
  • Sponsoring Unit
    The academic unit, administrative unit, affiliated entity, or student group of the university that offers a program or grants approval for the use of university facilities.
  • Stalking and Cybertalking
    Repetitive and/or menacing pursuit, following, harassment and/or interference with the peace and/or safety of a member of the community and their immediate family members. Cyberstalking is the use of the Internet, email, or other electronic devices to stalk another person.
  • State System Entity
    One of the State System Universities or the Office of the Chancellor.
  • Student's Education Record
    Is any record that directly relates to a student and is maintained b ESU or by a party acting for ESU. Education records may be in any of the following formats: printed documents, handwritten, computer data, e-mail, video or film, photographs, audio tape, microfilm or microfiche. The following documents are not part of the Student's Education Record: certain campus law enforcement records; certain notes made by employees for their own personal use; certain employment records; certain medical treatment records; and alumni records containing information obtained after a student's graduation.
  • Student Events
    Events organized by Student Activities Association (SAA) officially-sanctioned clubs and organizations which are primarily intended for members of the ESU community, though members of the community, guests and alumni may attend these programs at the planners discretion. Examples include: student group meetings, workshops, conferences, shows, concerts, movies, and other social activities.
  • Sub-sites
    Smaller self-contained websites that are located or served from below the top level domain of a main website.
  • Surplus Property
    Surplus property is equipment, furniture or property excluding real estate that is available for disposal, re-distribution, and sale because ESU no longer has a need of, or a useful purpose for, the equipment, furniture or property excluding real estate.
  • Suspension of Right to Reserve Facilities:
    Conduct by those attending or participating in any program or activity at East Stroudsburg University shall be consistent with university regulations and local, state, and federal laws. Conduct that results in the disruption of normal university operations (i.e., movement of furniture and equipment within or outside of rooms, not returning a facility to its pre-event status, and noise) or any mistreatment of facilities or furnishings may result in the suspension of a group's right to reserve facilities.
  • Tailgate
    A party or social event held on and around the open tailgate of a vehicle, on tables, and generally includes food, beverages and when permitted, alcohol. Tailgate parties usually occur prior to sporting events.
  • Telecommuting
    Work alternative that substitutes home-to-work commuting with the option of working at home or at satellite work locations for all or part of the employee's normal work assignment.
  • Title IX Coordinator
    Responsible for implementing and monitoring Title IX compliance efforts on behalf of the University. The Title IX Coordinator will serve as a resource to members of the ESU community wishing to report any acts of sexual harassment, sexual violence or sexual misconduct as defined in the Title IX Compliance policy.
  • Tobacco
    Tobacco includes nicotine producing products such as cigars, cigarettes, and pipes, as well as electronic cigarettes (smokeless) and chewing tobacco.
  • Transitory Record
    A document of short-term interest that has not lasting business value.
  • Tuition & Fees
    Includes charges for tuition, general, instructional and transportation fees, on-campus room and board.
  • University Academic Activities
    Activities directly related to the instructional mission of the University which includes credit bearing classes and activities resulting from an academic course.
  • University Events
    Programs scheduled and/or sponsored by faculty, staff, administrative offices or academic departments. These events are planned primarily for members of the ESU community, although alumni, members of the community, and other guests may attend these programs its primary focus is to be students and employees of ESU or ESU affiliates (i.e., Student Activities Association, ESU Foundation, etc.)
  • University Hosted Events
    Programs, conferences, campus, workshops, resource development activities, and/or meetings that involve a joint effort between two entities - a University college, academic department administrative unit, or student organization and an outside organization. Hosted event must meet the criteria outlined in the Facility Use Policy.
  • University Policy
    A policy adopted and approved consistent with the requirements of the ESU Policy Development and Administration Policy that has broad applicability beyond the internal operating procedures of a single office, department, or division. This definition encompasses only ESU policies which should be distinguished from procedures and from divisional practice or protocol.
  • University Property
    Buildings, grounds and land that are owned by East Stroudsburg University, or controlled by East Stroudsburg University, including but not limited to, property covered by leases or other formal contractual arrangements to house ongoing University operations.
  • University-Sponsored Events
    Activities directly related to the life of the campus community beyond the classroom, e.e., intercollegiate athletics, cultural, recreations, and student programming activities. Programs under this category may be scheduled or sponsored by administrative offices, faculty, staff, alumni, student organizations/clubs, and affiliated organizations.
  • University-Sponsored Programs
    Programs that are directly managed by University faculty, staff, and affiliated entities (including the affiliated entities contractors and vendors) on behalf of the University. All University-sponsored programs must be registered with Conference Services.
  • USPS
    United States Postal Service.
  • Unmanned Aircraft Systems (UAS)
    UAS are also known as or may be characterized as Drones. According to the FAA, a UAS is the unmanned aircraft and all of the associated support equipment, control station, data links, telemetry, communications and navigation equipment, etc., necessary to operate the unmanned aircraft. UAS may have a variety of names including quadcopter, quadrotor, etc. FAA regulation applies to UAS regardless of size or weight. Model aircraft are not considered by the FAA as UAS and have different regulations.
  • Vertebrate animals
    Animals having a bony or cartilaginous skeleton with a segmented spinal column and a large brain enclosed in a skull or cranium, which includes fishes, amphibians, reptiles, birds, and mammals.
  • Veteran
    Any person discharged under honorable conditions who has served in the Armed Forces of the United States, or any women's organization connected with those forces, during any war or armed conflict; or any honorably discharged person who has served since July 27, 1953.
  • Veteran Student
    An individual who has served in the United States Armed Forces, including a reserve component or the National Guard; and was discharged or released from such service under conditions other than dishonorable; has been admitted to a public institution of higher education in Pennsylvania; and resides in Pennsylvania while enrolled in the public institution of higher education.
  • Volunteer
    Any individual, including students, authorized by an appropriate appointing authority or designee of an appointing authority, who provides services to the university without remuneration from the university. For purposes of this procedure/standard, this includes members of governing bodies and student associations, but does not include student volunteers for university-sponsored, short term events of limited duration such as move-in days, community service days, commencement, etc.
  • Web Master
    The person responsible for maintaining a website and supervising website access and content.
  • Website Applications
    Programs running and/or providing a service on the website.
  • Website Branding
    The graphical layout, colors, fonts and logos used in a websites design.
  • Wireless Communication Device
    A device that transmits and receives voice, data, and/or text communication without being physically connected to the university network. This definition includes but is not limited to such devices as cellular telephones, pagers, wireless Internet services, wireless data devices, and cellular telephone/two-way devices.
  • Wireless Communications Stipend
    The entirety of the Stipend will be included as non-taxable income to the employee for federal income, FICA, Medicare and Pennsylvania unemployment Compensation tax purposes. The Wireless Communications stipend does not constitute an increase in base pay, nor will it be included in the calculation of percentage increases to base pay. The stipend will be itemized and reported on employee pay statements and W-2's and subject to withholding taxes.

Contact Us

All policies have a policy owner and a responsible office connected to it. Our goal is to have clear contact information in all policies, but if it is missing or if you have general policy questions, please contact the Policy Administration Office, Michelle Keiper, Policy Development Specialist, mkeiper@esu.edu, (570) 422-3545.

Contact Information

Campus Address
Reibman Administration Building
Phone:
(570) 422-3545
Fax:
(570) 422-3478 (Fax)
Title of Department Leader
Policy Development Specialist
Name
Michelle Keiper