Student Rights and Responsibilities

Student Participation at the University

Summary Statement: Students are free to comment on and help develop university policy. Students shall be free, individually, and collectively, to express their views on issues of university policy and on other matters of general interest to the student body. The student body shall have clearly defined means to participate in the formulation of university policy. The role of students in officially recognized student organizations shall be made explicit in the charters, constitutions and/or by-laws of the respective organization provided those documents are not in conflict with applicable law or university policy.

Rights and Responsibilities in the Classroom

Summary Statement: Students are responsible for adhering to the course expectations as stated by the instructor and specified in the course syllabus. Students are free to express their views in class within the context of the class and in a manner that does not violate the rights of other students in the class. They are responsible for learning course material but are protected from any prejudicial academic evaluation.

It is the right of the student to inquire and it is the responsibility of the faculty member to inform the student of the academic requirements, grading system and attendance requirements at the outset of a course.

A. Protection of Freedom of Expression

Students shall be free to take exception to the data or views offered in any course and to reserve judgment about opinions of others, but they shall be responsible to express their views in a manner that does not violate the rights of other students in the class.

B. Protection Against Improper Academic Evaluation

Students are protected against prejudice, arbitrary or capricious academic evaluation of their courses through faculty contracted responsibilities and standards of ethical and professional conduct. Students are responsible for maintaining standards of academic performance established for courses in which they are enrolled. Students alleging a prejudice, arbitrary or capricious academic evaluation may appeal their course evaluation in the following manner and if an understanding is not reached at one level, the student may continue to appeal to the next level in the following order:

1. The faculty member involved
2. The department chair
3. The academic dean of their college
4. The Provost/Vice President for Academic Affairs

Appeals to the Provost/Vice President for Academic Affairs must be made in writing. The decision of the Provost/Vice President for Academic Affairs is final.

Students of a protected class alleging discrimination or sexual harassment after exhausting the remedies noted above should express their concerns to the Director of Diversity and Equal Opportunity. Students with disabilities should bring their concerns to the ADA Coordinator/ Learning Disabilities Specialist.

Rights and Responsibilities of Association

Summary Statement: Students are free to form and join organizations as long as those organizations meet university regulations. The student brings to the campus a variety of interests previously acquired and is developing new interests as a member of the university community. The student shall be free to organize groups and join associates to promote common interests consistent with the duly established written policies of the university and the legal mandates of the Commonwealth and the nation.

A. Association Identification

1. To be recognized by the university, a student organization shall be required to submit a constitution and a list of current officers in accordance with guidelines established by the Student Government Association. The constitution shall state the objectives of the organization, the criteria for membership, and the rules of procedure. The organization shall adhere to the stated objectives. The organization will be required to submit a membership list to verify numbers as well as for insurance purposes. Assistance concerning constitutions may be received from the Student Government Association Office. All constitutions must include and must abide by a non-discrimination, equal opportunity clause.
2. Affiliation with an off-campus organization shall not disqualify a student organization from university recognition provided that organization is not in violation of federal or state law or university policies or procedures.
3. The membership, the policies and the actions of a student organization shall be determined by vote of only those members who are also members of the university community.
4. For continuation of recognition, student organizations shall be required each year to submit an organization update form that shall include a list of officers, their addresses, telephone numbers, and e-mail addresses.
5. Student organizations shall be free to establish their qualifications for membership provided such membership shall be open to any student willing to subscribe to the stated aims of the organization and to meet its stated obligations.
6. Any student organization denying membership because of gender, sexual orientation, race, creed, age, veteran status, disability or national origin, except as provided for in federal or state law, shall not receive recognition.
7. Each organization shall be free to recommend its faculty/staff adviser(s) in concert with the faculty/staff member(s) concerned and the approval of the Executive Director of the Student Activity Association.
   1. All organizations are required to have a faculty/staff adviser. Advisers may also be members of the Student Activity Association, Inc. or the East Stroudsburg University Foundation.
   2. Faculty/staff adviser(s) shall advise organizations but they shall not have the authority to control the policy of such organization.
   3. Advisers who are not employees of East Stroudsburg University are obligated to register as volunteers through the Office of Human Resources and must be approved by the Vice President for Campus Life and Inclusive Excellence.
   4. Advisers should possess knowledge of the rules, policies and structures of the university as well as the Student Code of Conduct. Advisers should also possess a knowledge and understanding of the goals and objectives of the organization they advise.
8. Insofar as it is legal, and within the guidelines established by SAA, Inc., student organizations shall have independent control over the expenditure of their own funds. However, a regular financial accounting, including a statement of income and expenses, shall be presented to the members of Student Government Association and to SAA, Inc.
9. No individual, group or organization shall have the right to officially represent nor to speak on behalf of the University without the expressed authorization of the President of the University (or designee) except to identify the university affiliation of the individual, group, or organization.

B. Inquiry and Expression

1. The student and the student organization shall be free to examine and discuss all questions of interest to them and to express opinions publicly or privately.
   1. They shall be free to support causes by orderly means which do not disrupt the regular and essential operation of the university.
   2. In their public expressions or demonstrations student organizations shall speak only for themselves.
2. Student groups and organizations shall be allowed to invite and to hear any person of their own choosing when the purpose of such an invitation does not violate civil law and does not constitute civil disobedience.
   1. Routine procedures required by the university before a guest speaker is invited to appear on campus shall be designed only to ensure orderly scheduling of facilities and adequate preparation of the event.
   2. Sponsorship of guest speakers shall not imply approval nor endorsement of their views either by the sponsoring group or by the university.

C. Use of Facilities

University facilities shall be assigned to student organizations for regular business meetings, for social functions and for public programs. Reasonable conditions and costs may be imposed to regulate the timing of requests, to determine the appropriateness of the space assigned and the time of use, and to ensure proper maintenance of the facilities.

1. Recognition of Student Organizations: Those interested in starting a new student organization would schedule a meeting with the Senior Director or Executive Director of the ESU Student Activity Association (SAA) to discuss the proposed purpose of the new organization, potential conflicts with existing organizations, the paperwork submission process and the SGA Extra-Curricular Affairs Committee packet for new student organizations. Campus Rec & Wellness – Sports Activities or Center for Multicultural Affairs and Inclusive Education will be notified of the interest in establishing a potential new student organization which would have interaction with their office.
2. Those interested in moving forward with the starting a new student organization will schedule a meeting with the SGA Extra-Curricular Affairs Committee (ECAC) during their office hours to review the recognition process and the criteria for the draft constitution. (to be scheduled within two weeks of meeting with SAA staff)
3. Once completed, the Application for Recognition, Organization Roster and draft constitution of the proposed organization would be returned to SAA Senior Director in the ESU Student Activity Association Office. Campus Rec & Wellness – Sports Activities or Center for Multicultural Affairs and Inclusive Education will be notified that an Application for Recognition and draft constitution has been submitted for an organization that would have interaction with their office.
4. The draft constitution would be given to ECAC to review for formatting and adherence to requirements for student organization constitutions as provided in the SGA Handbook for Student Organizations. The draft constitution will be returned to the proposed organization with required/recommended changes. (to be completed within two weeks of being received in the SAA Office and repeated until the ECAC requirements/recommendations have been addressed)
5. The chair of the SGA Extra-Curricular Affairs Committee will meet with the SAA Senior Director and Executive Director to review proposed changes needed for the draft constitution. (to occur within two weeks of receiving the final draft constitution addressing all requirements/recommendations from ECAC)
6. The SGA Extra-Curricular Affairs Committee will meet with the lead members of the proposed student organization to review changes needed for the draft constitution. (to occur within two weeks of the meeting with the SAA Senior Director/Executive Director)
7. The SGA Extra-Curricular Affairs Committee will review each submitted draft of the proposed constitution until all issues have been addressed. (should occur within two weeks of receiving a revised constitution)
8. The chair of the SGA Extra-Curricular Affairs Committee will meet with the SAA Senior Director to ensure that all previously mentioned issues have been addressed and the constitution will adhere to the requirements for student organization constitutions. Any additional changes will be taken back to the student organization to be addressed. (should occur within two weeks of receiving the final draft)
9. Once all issues with the proposed constitution have been addressed, the SGA Extra-Curricular Affairs Committee will bring the proposed organization before the full membership of SGA for consideration for approval. Representatives from the proposed organization will be invited to the SGA meeting where the approval vote will be taken in order to present their proposed organization and answer questions from SGA members.
10. Should the full membership of SGA not approve recognition for the student organization, the organization has ten (10) days to appeal to the SGA President to uphold or reverse the decision of the full SGA and approve recognition.
11. Should the SGA President uphold the vote of the full SGA, the organization has ten (10) days to appeal to the ESU Student Activity Association Executive Director to uphold or reverse the decision of the SGA President and approve recognition. This is the final point of appeal.
12. Once approved by SGA or through appeal, a message will be sent to the lead officer and advisor congratulating them on their recognition, sending them a copy of the SGA Handbook for Student Organizations, making them aware that their WarriorLink profile has been set-up and alerting them to schedule a meeting of the organization officers, any interested members and the organization advisor with ECAC and SAA staff for an officer briefing on SAA policies and procedures related to recognized student organizations. (to occur within two days of recognition approval by SGA)
13. Once approved by SGA or through appeal, notice of the recognition of the new student organization will be sent to The Stroud Courier, Warrior Notes and to the Vice President for Campus Life and Inclusive Excellence.

1. Probationary Period Guidelines for Newly Recognized Organizations

After official recognition by the Student Senate of East Stroudsburg University and the Executive Director of the Student Activity Association (or designee), the organization or club enters into a one-year probationary period.

a. Permanent recognition will be granted by the Student Government Association during the probationary period if the following conditions are met:

1. The club or organization maintains a minimum active membership as defined by the Student Government Association Handbook for Recognized Clubs and Organizations;
2. The organization has raised a minimum of $300 during the probationary period and is able to maintain a minimum balance of $100 for the final six months of probation;
3. The organization has completed all membership/meeting audits required of recognized organizations; and
4. The organization has not violated any of the policies and procedures that govern clubs and organizations as outlined in the Student Government Association Handbook for Recognized Clubs and Organizations.

b. Until the probationary period is over, the organization will not be eligible for any Student Activity Association funding. If the one-year probationary period causes the organization to be ineligible to request funding during the budget season, the organization may request a special grant in the fall semester of the new academic year.

2. Privileges of Recognized Organizations

1. Organizations may reserve facilities for programs and meetings.
2. Organizations may use inter-campus mail service.
3. Organizations will be issued a mailbox in the University Center.
4. Organizations will be permitted to solicit on campus.
5. Organizations will be permitted to use bulletin boards and campus advertising.
6. Organizations may reserve facilities at Stony Acres as an organization.
7. Organizations will be permitted to use the SAA Graphics Center as an organization.
8. Organizations will be permitted to advertise as an ESU student organization.
9. Organizations will be permitted to request monies from the Student Activity Association, Inc.
10. Organizations will be permitted to use the SAA, Inc. Banking Services.

3. Policies and Procedures Governing Recognized Organizations

a. General Policies

1. All recognized student organizations must have a minimum student membership of 10.
2. All organizations must have regularly scheduled meetings, at least once a month. A member of the Extra Curricular Affairs Committee may make an unannounced visit to confirm the organization's achievement of its purpose and the organization's compliance with the membership policy requirements. (Note these regularly scheduled meetings will not take place in a classroom that is scheduled for an academic class.)
3. All organizations will be required to submit an Activity Statement documenting achievements of the club/organization for the academic year. This statement is due to the Student Government Association on the date that the Student Government Association Finance Committee establishes for budget requests.
4. All organization presidents (or designees) are required to attend up to four organization meetings organized by the Student Government Association.
5. All organizations are required to submit, at the beginning of each semester, an organization update to the office manager of the Student Activity Association, Inc.
6. All organizations are required to complete the annual recognition process through WarriorLink.
7. All organizations are required to check and empty their organization's mailbox, located in the University Center, every week.
8. Upon request, all recognized organizations shall submit an updated copy of their constitution to the Student Government Association Office. Any changes to the original constitution must be approved by the Student Government Association.
9. All organizations must deposit budgeted funds, gate receipts, revenue, and/or any other funds raised or generated by the organization in the SAA, Inc. Accounting Office.
10. The Coordinator of Extra-Curricular Affairs, in conjunction with the President of the Student Senate and the Executive Director of the Student Activity Association, Inc. has the authority to declare inactive, any organization that is unwilling to be bound by University or SAA, Inc. policies.

b. Membership Policies

1. The active (voting) membership, officers, and/or recognized representatives of the organizations must be students currently enrolled at East Stroudsburg University. Between semesters, membership is constituted to mean the membership of the previous semester.
2. The number of student members shall always exceed the number of non-student members at meetings and programs not open to the general public.
3. In order to conduct the business of the organization, a quorum of more than 50 percent of the active student membership should be present at the meeting.

C. Inactive Organizations

Student organizations will be deemed inactive by the Coordinator of Extra Curricular Affairs and/or the President of the Student Government Association in conjunction with the Executive Director of the Student Activity Association, Inc. if the:

1. Organization falls below the required minimum membership as outlined in the Student Government Association Handbook for Recognized Clubs and Organizations;
2. Organization does not hold regularly scheduled meetings;
3. Organization fails to adhere to all Articles of their organization's constitution or bylaws;
4. Organization fails to comply with university, the Student Government Association, and Student Activity Association, Inc. policies.

Rights and Responsibilities of Student Communications Media

Summary Statement: Student communications media shall be free of censorship, but students are responsible for maintaining professional and conscientious standards of reporting.

Student communications media are valuable in establishing and maintaining both an atmosphere of free and responsible discussion and intellectual exploration on the campus.

They bring student concerns to the attention of the university as a whole and help to formulate student opinion on various issues. Students are protected in their exercise of freedom of expression by the First Amendment to the Constitution of the United States.

Accordingly, university officials are responsible for ensuring freedom of expression for all students.

1. The student communications media shall be free of censorship and prior approval of copy, and its editors and managers shall be free to develop their own editorial policies and news coverage. Student media and publications have the right to determine the content of their communication vehicle. The editorial freedom of student editors or managers shall entail corollary responsibilities to be governed by the canons of responsible communications, such as the avoidance of libel and slander.
2. Editors and managers shall be protected from arbitrary suspension and removal because of student, faculty, administrative, or public disapproval of editorial policy or content. Only for proper and stated causes established by each organization shall editors and managers be subject to removal and then by orderly and prescribed procedures to be established in the constitution of each media.
3. All student communications media shall explicitly state that the opinions expressed are not necessarily those of the university.
4. The integrity and responsibility of student communications media should be encouraged by arrangements which permit financial autonomy.
5. Student communication media are expected to:

1. Verify and document all sources of information;
2. Maintain the confidentiality of sources where appropriate;
3. Maintain the anonymity of victims in cases that deal with rape, sexual assault, etc.; and
4. Strive to produce a publication/program based upon professional standards of accuracy, objectivity and fair play.

Rights of Campus Citizenship

University students are both citizens and members of the academic community. As a citizen, the student is entitled to the same status as other citizens with the concomitant rights and responsibilities of the civil code. As a member of the academic community, a student shall have the rights and responsibilities consistent with university regulations and policies.

Right of Dissent and Responsibilities in Protest

Summary Statement: Students have the right to conduct peaceful protests that do not damage property or interfere with the operation of the university.

Peaceful protest which does not interfere with the normal functions of the university is a lawful means of expressing dissent, and the right of peaceful protest within the university shall be preserved. University officials have the right and the responsibility to ensure the safety of individuals; the protection of property; and, the continuity of the educational process and other normal functions of the university. However, it shall be the responsibility of the university to provide channels of communication and procedural systems through which dissent can be heard.

When peaceful and lawful protest takes place, university officials shall meet with a delegation of the protesters to discuss issues and their possible resolution. In order that dissenters not interfere with the operation of the university, or the rights of others, they shall not:

1. Obstruct vehicular, bicycle, or pedestrian traffic;
2. Obstruct entrances or exits to buildings or driveways;
3. Interfere with activities inside or outside a building;
4. Harass passers-by;
5. Interfere with or prohibit a scheduled speaker from being heard;
6. Damage university property

For more information on Time, Place and Manner for Expressive Activities Procedures visit the webpage.

Rights and Responsibilities of Privacy

Summary Statement: Students have access to their University files with some specific exceptions. Students have a right to privacy and are protected from unreasonable search or seizure.

The rights of student privacy, as they involve records, actions and residence, are fundamental to a democratic society will be maintained. By the same token, the student has the responsibility to ensure that no action of his/hers infringes upon the rights of privacy of others.

It should be noted that this section, among other things, deals with the various student files maintained by the university. The present policy of the university is that an eligible student or the parent of a student, in appropriate instances has access and may review any or all files pertaining to the student, maintained by the university by scheduling an appointment with the appropriate office at least two days in advance.

There are some exceptions, however. Materials which are not directly accessible to the student are:

A. The confidential letters of recommendation and statements placed in the student's education records prior to January 1, 1975, if such letters:

1. Were solicited or sent with an assurance of confidentiality, and
2. Are used only for their originally intended purposes.

B. Financial records of parents;

C. Personal notes of teachers and administrators, provided they are not available to any third party except a teacher's substitute;

D. Law enforcement records, provided they are kept separate from education records;

E. Records of physicians, psychiatrists, psychologists, or other professionals of the student's choice. The university complies with "The Family Educational Rights and Privacy Act of 1974" (Buckley Amendment) and the applicable state laws.

F. Confidentiality of Records

1. The following official records shall be confidential, and access to them shall be limited to the persons indicated below under the circumstances specified.

a. Registrar's Records (Registrar's Office)

1. The Registrar's records shall contain only information relating to the student's progress and achievement in academic programs except when notation of suspension or expulsion from the University is necessary. Issuance of grade reports and honors shall be deemed actual notice to the student.
2. The Registrar's records shall be accessible to the student and to members of the staff charged with the maintenance or use of the records, i.e., department chairs, academic deans, academic advisers, etc.

b. Adviser/Department Records (Adviser's Office)

1. The adviser's and/or department files shall be open to the student, the faculty in that specific department, and to the persons charged with the maintenance of the files.
2. The student shall have the right to see his/her files upon request.

c. Counseling and Psychological Services Office Clinical Records

Clinical records shall be open only to the professional staff that is responsible for their maintenance and use, which includes the psychologists and counselors of the Counseling and Psychological Services Center.

d. Financial Aid Records (Financial Aid Office) — Financial Aid files shall be open only to the student and to the staff that is responsible for their maintenance or use.

e. Medical Records (University Health Services)

Medical files shall be open only to the medical personnel or university employees who are responsible for use and may be sent to a physician upon the direction of the student. Emergencies may necessitate that information be released to appropriate parties if that information is necessary to protect the health or safety of the student or other individuals. The Vice President for Campus Life and Inclusive Excellence (or designee) will authorize such a release.

f. Placement Records/Credential Packet (Office of Career and Workforce Development)

1. Students have the right to review any recommendation or information which has been placed in their folder unless that right is waived.
2. The students' records in the Office of Career and Workforce Development will be used for the purpose of graduate school or job placement. Release of information for that purpose shall be made only with the written permission of the student.

2. Information relating to religious, political, or social views, or to membership in any organization other than honorary and professional organizations directly related to the educational process, shall not be entered on a student's records except upon his/her request or with his/her consent.

3. While the student has the right to access his/her records, he/she shall be subject only to reasonable regulations as to purpose, time, place, and supervision. The student shall have the right to express an opinion in writing concerning any information contained in his/her records. Students may copy information in their records by giving proper notice and paying an appropriate fee.

4. Each of the records listed in Section F., shall be maintained in such a way as to prevent accidental disclosure of the information contained therein. The university has the right to destroy irrelevant, dated or unnecessary evaluative records in the file without the consent of the student or the person who submitted the information. The University may retain files longer than the periods noted in this section for good cause.

5. East Stroudsburg University will not disclose information contained in a student's educational record without the prior written consent of the parent of the student or the eligible student except where permitted by applicable law.

6. East Stroudsburg University will maintain a record of all requests for and/or disclosure of information from a student's education records. The records will indicate the name of the party making the request, any additional party to whom it may be re-disclosed, and the legitimate interest the party had in requesting or obtaining the information.

G. Family Educational Rights and Privacy Act (FERPA)

1. The regulations on the rights of students to see their educational records may be reviewed by contacting the Student Enrollment Center or the Office of the Vice President for Campus Life and Inclusive Excellence.
2. East Stroudsburg University's policy is in compliance with the regulations of this Act. Students have the right to see their educational records and to be assured that unauthorized people will not have access to them.
3. General Directory information about students is not confidential. East Stroudsburg University has classified the following as directory information: the student's home and local addresses, telephone number, major field(s) of study, photos, weight and height of members of athletic teams, dates of attendance, degrees and awards received and similar information.
4. The university shall release General Directory information upon request unless a student indicates in writing to the Registrar that directory information is to be withheld.
5. East Stroudsburg University and its representatives on occasion take photographs for the university's use in print and electronic publications. This serves as public notice of the university's intent to do so and as a release of permission to the university to use such images as it deems fit. Students who object to the use of their photographs have the right to withhold their release by completing a form in the Office of Marketing and Communications.
6. Publication of this handbook constitutes the annual notification to parents and eligible students of their rights under the Family Educational Rights and Privacy Act (FERPA).

Students:

The Family Educational Rights and Privacy Act gives students certain rights with respect to their education records. College students have the following rights:

• To inspect and review their education records. (This does not include personal notes from advisers, counselors or deans; parents' financial information; University Police records; or educational research data for federal, state or local purposes.)
• To request an amendment to their education record.
• To have some control over the disclosure of personally identifiable information from their education records, except to the extent that FERPA authorizes disclosure without consent.
• To file with the U.S. Department of Education a complaint concerning alleged failures by the University to comply with the requirements of FERPA.

Students may restrict the release of General Directory information by completing the FERPA Restriction Form and returning it to the Student Enrollment Center. (When this restriction is applied to students' records it also prevents their names from appearing on the Dean's List, graduation lists and other university-related publications.) Direct any questions about this notification, to the Registrar at the Student Enrollment Center.

Parents:

The Family Educational Rights and Privacy Act is a federal law that affords parents the right to have access to their children's education records; the right to seek to have the records amended; and the right to have some control over the disclosure of personally identifiable information from education records. When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student ("eligible student.").

Educational agencies and institutions are required to notify parents and eligible students about their rights under FERPA. Section 99.7 of the FERPA regulations sets forth the requirements for the notification. Universities do not have to individually notify parents and eligible students but do have to notify them by means that are reasonably likely to inform the parents or eligible students of their rights.

H. Private Morality

The university shall not regard itself as arbiter of student moral conduct or taste. Where the interests of the university as an academic community are clearly involved, the authority of the university may be asserted through its Student Code of Conduct and conduct procedures.

I. Privacy of Residence and Property

A student's right of privacy of residence and ownership of property free from the fear of unreasonable search or seizure are guarantees given by the Constitution of the United States to all citizens and shall be respected and protected by the university except under those conditions outlined in Article IX of this document.

Students' Right of Privacy

Summary Statement: University premises occupied by students, and the personal possessions of students, shall not be searched unless appropriate authorization has been obtained. Students have a right to privacy except in emergencies as determined within the sole discretion of the university or under the following conditions:

Scheduled Residence Hall Inspections. Health and Safety inspections will be announced and conducted during the semesters including prior to closing for break periods (Thanksgiving, Inter-session, and Spring Break). Students residing on campus will be given prior notice and may choose to but need not be present during the inspection.

For break periods, room inspections will consist of visual inspections to ensure that windows are closed, lights are turned off, electrical items are unplugged, perishable items removed, and garbage cans are emptied. This is to ensure the security and safety of the room and its contents during the break. During these inspections, if evidence of university policy infractions and/or violations is identified, students will be referred to Student Conduct and Community Standards.

Administrative Inspections. Administrative inspections are conducted due to probable cause that a university rule or regulation has been violated and that evidence of the violation may be occurring. Authorization is given in writing by the Vice President for Campus Life and Inclusive Excellence (or designee). In emergencies, verbal authorization may be given. Authorizations, which are in the form of an Administrative Inspection Authorization, shall include the time, date, place, purpose and scope of the inspection. The student should be present, if possible, and may have a witness present at the time of the inspection, however administrative inspections may take place without the student or a witness being present.

Administrative inspections are not done in conjunction with, nor under the direction of, the University Police nor on their behalf. Administrative inspections are not generally conducted for the purpose of criminal prosecution. If it is believed that potential criminal violations exist, and that an illegal or dangerous object might be found, the University Police will be contacted, and a criminal search warrant will be obtained.

Inspections and Entries by Residential Life/University Staff. Inspections and/or entries to a student’s room or university issued locker in order to conduct a housing or departmental action are normally done by student consent that has been given freely and intelligently. Students that do not offer consent to enter from staff inquiring about a potential policy violation are subject to a referral to Student Conduct and Community Standards.

Searches and Entries by University Police. University Police searches and/or entries to a student’s room or university issued locker in order to conduct a police action are normally done by student consent that has been given freely and intelligently. University Police may gain entrance without the prior consent of the student for the following reasons:

1. Police reasonably believe that a person within the room is in need of immediate emergency aid due to injury, accident, or medical emergency.
2. Police are in pursuit of a person suspected of committing a crime.
3. Police are in possession of a valid arrest warrant and have reason to believe that the person is inside the room.
4. Police are in possession of a valid search warrant.
5. Police action is imperative because there exists an imminent threat of physical harm to the occupants of the room or community members.