Posting and Chalking Procedures

Summary: Faculty, staff, students, affiliated organization, contractors and the general public wishing to post signs, posters, banners or chalk on campus must adhere to the procedures identified below.

Process

Indoor Signs

• When posting on bulletin boards, permission must be obtained from the university official in charge of the area in which the bulletin board is located.
• When posting on walls, doors, hallways and elevators, special permission must be obtained from:
  • The Director of Facilities management for education and general buildings
  • Director of Residence Life and Housing for residence halls
  • Director of the University Center for the University Center
• Individual(s) displaying the signs or posters must remove them immediately after event termination date.
• All signs and posters should be placed so as not to block signs already existing.
• Signs and posters displayed on general bulletin boards may be removed periodically to create space for current signs.
• Electronic message boards and Listserv are strongly encouraged as an alternate for announcing commercial advertisements and solicitations.

Outdoor Signs

• Any department or group desirous of placing outdoor signs must contact Facilities Management, Conference Services, University Police or, if applicable, the Office of Admission to arrange for their placement.
• Signs must be promptly removed at the end of a given event by Facilities Management, Conference Services, University Police or the Office of Admission, if applicable.
• Outdoor signs must be erected for temporary use, in either collapsible sign holders or using a metal frame or stake. Such signs must be created professionally and not hand written.
• Traffic (parking) or directional signs for an event or occasion, must be placed after approval from the Director of Parking or his/her designee. Visitors may only be directed to parking lots that have been approved for the event.
• Any outdoor signs not pre-approved will be promptly removed.

Banners

• Organizations or departments wishing to hang a banner for event announcements should contact:
  • Director of the University Center for the bridge connecting Stroud Hall and the University Center.
  • Director of Dining Services for the entrance to Dansbury Commons.
• Once approved, the appropriate Director will place a work request for Facilities Management to arrange for the Banner to be hung.
• The cost and creation of the banner will be the responsibility of the sponsoring organization/department.

Chalking

• Student groups interested in chalking sidewalks must obtain prior approval from the Director of Facilities Management, clearly indicating the area where chalking is intended

Electronic Sign Boards

• Departments, groups or individuals are strongly encouraged to use electronic sign boards installed in buildings for publicizing events and other university-wide announcements.
• Departments, groups or individuals must obtain approval from the appropriate Vice President prior to contacting the Director of Web Services/Webmaster
• All approved requests should be made to the Director of Web Services/Webmaster ahead of the event to allow time for processing.

Contacts

Events Manager
(570) 422-2747

Parking & Transportation Services
(570) 422-3127

Facilities Management Department
(570) 422-3077