Procedure Summary
Faculty, staff, students, affiliated organization, contractors and the general public wishing to post signs, posters, banners or chalk on campus must adhere to the procedures identified below.
Process
Indoor Signs
- When posting on bulletin boards, permission must be obtained from the university official in charge of the area in which the bulletin board is located.
- When posting on walls, doors, hallways and elevators, special permission must be obtained
from:
- The Director of Facilities management for education and general buildings
- Director of Residence Life and Housing for residence halls
- Director of the University Center for the University Center
- Individual(s) displaying the signs or posters must remove them immediately after event termination date.
- All signs and posters should be placed so as not to block signs already existing.
- Signs and posters displayed on general bulletin boards may be removed periodically to create space for current signs.
- Electronic message boards and Listserv are strongly encouraged as an alternate for announcing commercial advertisements and solicitations.
Outdoor Signs
- Any department or group desirous of placing outdoor signs must contact Facilities Management, Conference Services, University Police or, if applicable, the Office of Admission to arrange for their placement.
- Signs must be promptly removed at the end of a given event by Facilities Management, Conference Services, University Police or the Office of Admission, if applicable.
- Outdoor signs must be erected for temporary use, in either collapsible sign holders or using a metal frame or stake. Such signs must be created professionally and not hand written.
- Traffic (parking) or directional signs for an event or occasion, must be placed after approval from the Director of Parking or his/her designee. Visitors may only be directed to parking lots that have been approved for the event.
- Any outdoor signs not pre-approved will be promptly removed.
Banners
- Organizations or departments wishing to hang a banner for event announcements should
contact:
- Director of the University Center for the bridge connecting Stroud Hall and the University Center.
- Director of Dining Services for the entrance to Dansbury Commons.
- Once approved, the appropriate Director will place a work request for Facilities Management to arrange for the Banner to be hung.
- The cost and creation of the banner will be the responsibility of the sponsoring organization/department.
Chalking
- Student groups interested in chalking sidewalks must obtain prior approval from the Director of Facilities Management, clearly indicating the area where chalking is intended
Electronic Sign Boards
- Departments, groups or individuals are strongly encouraged to use electronic sign boards installed in buildings for publicizing events and other university-wide announcements.
- Departments, groups or individuals must obtain approval from the appropriate Vice President prior to contacting the Director of Web Services/Webmaster
- All approved requests should be made to the Director of Web Services/Webmaster ahead of the event to allow time for processing.
Contacts
Events Manager
(570) 422-2747
Parking & Transportation Services
(570) 422-3127
Facilities Management Department
(570) 422-3077
Procedure History
Procedure Number:
ESU-2015-02-P
Procedure Number History:
Formerly ESU-AF-2015-001-P
Policy Number:
ESU-2015-02-A
Effective:
April 23, 2015
Adopted:
April 23, 2015
Last Reviewed:
Currently under review
September 12, 2016
Amended:
November 14, 2016
Related Procedures:
