Interlibrary Loan
Policies
Access Services
Department
Interlibrary
Loan (ILL) is a reciprocal lending service by which the Kemp Library requests
materials from other participating libraries to supply items not currently in
its collection. The Kemp Library also supplies materials to other libraries.
Questions or comments concerning the following interlibrary loan policies may be
directed to the Access Services
Librarian at (570) 422-3544.
ILL
SERVICES
Eligibility: Currently enrolled
students, faculty, staff, administrators, and faculty emeriti are eligible for
ILL services. The service is not available to alumni, courtesy card
holders, or the general public. Members of these patron groups may visit
their local public library to inquire about possible ILL
services.
Location: ILL requests may be initiated at the Kemp Library’s
Circulation Desk.
Hours of
Service: ILL requests can be submitted and picked-up during the
Library’s regular hours of service. Whenever possible, the ILL staff will
process requests by the end of the next business day. Patrons may request
ILL items through the last day of each semester. Interlibrary loan service
is not available between semesters or during spring break. Consult with
the ILL staff before submitting requests during the last week of classes or
immediately before semester breaks.
BEFORE MAKING A
REQUEST
For Book Titles: Please check PILOT,
the Kemp Library online catalog, for holdings information before submitting an
ILL request for a book. Items not avialable in the Kemp Library collection
can also be requested from the following lending services:
- UBorrow: Patrons with
valid ESU E.cards
can request books from other libraries in the Keystone Library Network directly
through PILOT
using the "Simultaneous Search/UBorrow" button. Authorized
users can initiate their own requests using their patron ID number located
on the back of the E.card.
- E-Z Borrow: Titles can
also be obtained from the E-Z Borrow
program provided by the Pennsylvania Academic Library Consortium
(PALCI). As with UBorrow, authorized users can log on to PALCI to search
and initiate their own requests using their patron ID number located on the
back of the E.card.
For Journal Articles: Please check
the Kemp Library's Periodical Holdings Directory available at the reference desk
and at various locations on the main floor. In addition, consult the
library web page for listings of online databases and electronic
journals for titles and articles not available in the library's periodical
print or microform collection. Many journals are available full text
through one of the databases or electronic journal subscriptions currently
available to ESU patrons.
INITIATING AN
INTERLIBRARY LOAN
Request Forms: Patrons may obtain ILL request forms at the
Circulation Desk. Each ILL request must be placed on a separate form.
Copies of journal articles may be requested by using a yellow Journal Article
Interlibrary Loan Request form. Requests for books and other print materials
not available through UBorrow or E-Z Borrow may be requested by using a blue Book
Interlibrary Loan Request form. Please provide as much bibliographic information
as possible for each requested item. At present, requests submitted or forwarded
by phone, fax, e-mail, or surface mail will not be processed.
Request
Limitations: Currently, patrons are not limited to the number of
ILL requests they may submit. However, lending libraries usually do not
allow renewals of ILL materials. Patrons are asked to realistically assess
their ability to use ILL materials within the loan periods set by the lending
libraries. Broad requests for materials by subject cannot be
honored. Patrons experiencing difficulty in retrieving relevant material
for class assignments or research needs should consult with the reference
librarian on duty for assistance.
Restrictions: ILL
Requests cannot be processed for the following:
- Books or journals currently available in the Kemp Library collection (materials
with a status of “Missing” on PILOT
or articles torn or missing from issues of periodicals will be available for
request through ILL).
- Materials in the Kemp Library collection currently charged to patrons
(please place a hold or recall instead).
- Books published in the current calendar year.
- Textbooks.
- Reference books.
- Rare books.
- Mostlibraries will not loan theses, dissertations, microforms, videotapes,
other audio-visual materials, computer software, DVDs, or CD-ROMS.
FEES AND
PAYMENTS
Fees: Although Kemp Library
obtains the vast majority of loans free of charge for its patrons, some lending
library charge fees. There are no uniform rates or policies regarding ILL
fees. Fees may include photocopying costs, handling, postage, insurance,
minimum transaction fees, and charges for cost estimates. Patrons are
requested to indicate on ILL forms whether they are willing to pay potential
fees for ILL services and the maximum amount they are willing to pay.
Signing the ILL form is an agreement to pay any charges assessed by the lending
library up to the maximum amount indicated. Even though patrons indicate a
willingness to pay for an ILL, no request for which there are fees will be
processed until the patron is informed of any charges.
Payment
Methods: Cash, checks or money orders are acceptable for payment
of ILL fees. Checks and money orders should be made payable to East
Stroudsburg University. Currently, bank and credit cards cannot be used
for payments. All applicable fees are required when the patron picks up
the ILL material.
DELIVERY AND
PICK-UP
Delivery Time: Many lending
libraries electronically transmit copies of periodical articles resulting in
rapid delivery time. However, books and photocopies of articles sent by
surface mail may have a delivery time of several days to two weeks or sometimes
longer. Nevertheless, delivery times cannot be guaranteed for every
loan. Patrons who urgently need items and cannot wait for normal ILL
delivery may contact a reference librarian for assistance in locating nearby
libraries that may have needed items in their
collections.
Pick-up: Patrons are notified by phone
or e-mail when ILL materials are ready for pick up at the Circulation
Desk. Patrons are asked to sign their name, date, and the interlibrary
loan number on the ILL Receipt form. Any ILL charges must be paid at the
time of pick-up.
Loan Periods: Loan periods are
determined by the lending library. Loan periods may range from “Library
Use Only”, to a few days, or up to 2 to 3 weeks. Due date reminder slips
are placed in ILL books.
Renewals: In general,
ILL items cannot be renewed. Please return ILL items promptly by the date
specified by the lending institution. Overdue materials jeopardize the
Kemp Library’s ability to receive additional materials from the lending
library.
Request Status: ESU patrons may call the ILL
staff at 570-422-3914 to inquire about the status of an ILL
request.
Returns: Photocopies become the property of
the requestor and do not need to be returned. Other ILL materials should
be returned to the Circulation Desk by the due date.
COPYRIGHT
INFORMATION
Copyright: The Kemp Library ILL
policies are based guidelines of the the National Commission on New
Technological Uses of Copyrighted Works (CONTU) and Title 17 of the United States
Code.
Restrictions: All ILL requests will be reviewed
to ensure copyright compliance. Requests may be denied if fullfillment violates
any portion of current copyright law as defined in the resources
above.
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Updated 1/30/2004